Timesheets That Hold Together | AgriSmart Demo
One System
Total Control
No more paper timesheets, clipboard bin counts or spreadsheet rescue missions. Time, harvest and people data captured once, correct everywhere.
75%
Less payroll admin
1000+
Workers per pay run
Audit-ready
Records, pay, and audit ready
One connected system
Time tracked on paper, bins counted on a clipboard, numbers manually entered across multiple apps, and payroll run from a spreadsheet built a decade ago. It can work, until the numbers stop lining up and someone has to spend hours figure out why. AgriSmart replaces that patchwork setup with one connected system. So the data captured in the field is the same data used in the pay run, giving you confidence the numbers are right before payroll is processed.
Where things break, and how AgriSmart fixes it
Payroll (incl. piece rates & seasonal crews)
Piece rates, variable hours, and allowances calculated automatically across your whole crew, every pay run
Audits & Compliance
Every hour, rate, and record is traceable and audit-ready, so you’re not rebuilding data under pressure
Timesheets, Rosters & Tasks
Capture time as work happens, so crews, jobs, and pay stay aligned from the start instead of being corrected later
Ticketing & Traceability
Every bin ties back to block, picker, and output, removing gaps between harvest, payroll, and reporting
All-in-one platform
Everything runs in one place, removing spreadsheets, double handling, and disconnected tools
Real stories from the field
Stories from real operations
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Matakana Berry Co Ltd
See AgriSmart in action
Matakana Berry Co Ltd
Strawberry grower and packhouse, Matakana
Matakana Berry Co Ltd is a strawberry grower and packhouse based in Matakana, at Omaha Flats. During peak season the business employs around 60 people, so payroll needs to be fast, accurate, and able to cope with the realities of seasonal and RSE work.
Before moving to AgriSmart, payroll was one of the biggest pain points for their business. They were using MYOB, which meant payroll was very hands on. There was a lot of repetitive data entry, manual calculations for minimum wage top ups, and the whole process was slow. During peak harvest, running a pay took a lot of time and focus, right when there were already plenty of other pressures. That frustration was what pushed them to look for something better.
AgriSmart stood out because it was clearly built for horticulture and RSE teams. It was not just another generic payroll system trying to fit a seasonal business. The integrated timesheet system, the removal of spreadsheets for top ups, and how easy it was to onboard returning staff all made a big difference straight away. What really confirmed it was the right fit was seeing how well AgriSmart understood the RSE system, along with how strong and responsive the support team was.
Once in use, the benefits were obvious. Calculating minimum wage top ups became easy, system updates were seamless, and onboarding returning staff was straightforward. Permanent staff could load their own timesheets, and bulk loading timesheets by team saved even more time. Accuracy improved as well, with far less chance of human error. During peak harvest, payroll that used to take two full days could now be completed in around two hours.
The impact on the business was significant. Payroll no longer required extra help during the busiest part of the season, and a large amount of admin time was freed up. That time could be spent on other areas of the business instead of wrestling with payroll. The efficiency, ease of use, and reduction in errors also delivered real cost savings.
When asked what they would say to other growers considering AgriSmart, the answer was simple.
“You won’t regret it. The ease and accuracy of the system, and the cost savings, are huge.”
Looking back, there was only one thing they wished they had done differently.
“I wish we had found AgriSmart years earlier.”
In their own words:
“AgriSmart has added so much to our business. It’s ability to seamlessly bulk load timesheets, bulk load rehires, work out top ups and contract rates, work out complex calculations, and many more features, allowed me to be efficient with my time. Instead of using multiple spreadsheets and hand calculations that come with the issues of human errors from repetitive data entries, AgriSmart takes care of all this and removes the worry and stress that Monday mornings would usually bring. The team at AgriSmart understand the RSE scheme and the Horticulture Industry which makes AgriSmart a smart choice for any business in the horticulture industry.
The feature of re-hiring staff with the click of a button made seasonal staffing a breeze.
The savings to the business were not just in efficiency and freeing up my time to do more important things in the business rather than data entry, but in not having to hire a person each year to help with payroll for the peak 10-12 weeks of our harvest season. Payroll even in our peak times takes a couple of hours for one, rather than a whole day plus for two and the stress is now minimal instead of crippling.
The bonus of an amazing support team at AgriSmart that can help you with an issue and talk you through how to do something, is icing on the cake. This dedicated team are always happy to help, warm and caring.”
Elanza Works
How AgriSmart Helps Elanza Works Streamline Their Operations
See AgriSmart in action
Elanza Works
Protected cropping strawberry operation
At Elanza works, protected cropping is not a future concept. It is how the business operates today.
The focus at Elanza is on producing more food with less land and less impact, while still running a profitable operation. Sustainability is not treated as a separate initiative. It is part of how the business thinks about production, people, and the wider community.
“We need to produce more and more food for the planet with less area and less impact,” Helio explains. “So we are a very sustainable operation here. We try to be good with nature, good with the community, and also profitable, of course.”
Elanza operates around four hectares of greenhouse strawberries, with roughly 307,000 plants at different stages of production. Staffing levels change constantly through the season, with around 15 permanent staff and anywhere from 20 to 60 casual workers depending on demand.
“That variability is just the nature of the business,” Helio says. “Everything depends on the season.”
The challenge
When Helio started at Elanza, one of the biggest challenges was data.
“When I started here, they didn’t collect data well enough,” he explains.
With hundreds of thousands of plants, changing labour numbers, and fruit moving continuously through the operation, relying on manual processes or disconnected systems made it hard to see what was really happening day to day. Payroll and timesheets were often handled separately, and pulling information together took time.
It also made decision making slower than it needed to be.
Why AgriSmart
AgriSmart stood out because it brought everything into one system.
“The payroll and the timesheet are very, very good because they connect with each other,” Helio says. “Sometimes you have to use a different system for both.”
By connecting timesheets, payroll, production data, costs, and dispatch, AgriSmart removed the need to juggle multiple tools. Information is collected in real time and costs can be allocated accurately as work happens.
“That connectivity between timesheet, payroll, costs, and dispatch helps me a lot,” Helio explains. “I don’t have to use several systems. It’s everything in the same system, so it’s very easy to manage.”
Using AgriSmart day to day
Today, every greenhouse house at Elanza is barcoded. Every picker has a unique label that links their work directly to the crates they pick.
“All the jobs that we perform and all the production that we take from these plants, all the fruit is recorded,” Helio says.
As fruit is harvested, crates are scanned, houses are scanned, and the system records exactly where each crate came from and who picked it. That data then follows the fruit through to dispatch.
“At the beginning I thought people wouldn’t adapt to it,” Helio admits. “But everybody wants to use the phone to scan the stuff. Everybody likes it.”
Consignment data adds another layer of visibility. Crate labels are printed for specific customers and destinations, whether that is Auckland, Christchurch, or Wellington. Over time, that data shows how much fruit is being sent to each market, how quickly it sells, and which markets perform best.
“Down the road, it helps a lot,” Helio says. “I can track which markets are paying better and how long it takes for them to sell the product.”
The impact
The biggest change has been real time visibility.
“For me, real time is essential,” Helio says. “It needs agility in decision making.”
Helio can now see what is happening across the business even when he is not onsite. Production, labour, and dispatch data can all be checked from a phone, without relying on second hand updates.
“Before, if I was away, I had to call someone and ask what was happening,” he explains. “Now I just go on my phone and check the numbers.”
That shift has improved confidence, accuracy, and speed across the operation.
Since implementing AgriSmart, the system has worked extremely well. Real time data is now central to how decisions are made, and Elanza has a much clearer picture of how the business is performing day to day.
Lewis Farms
The Workforce Management Software for NZ Farmers | AgriSmart
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Lewis Farms
Dairy and seasonal horticulture operation
For Katherine Lewis, running a farming business starts and ends with people.
“The biggest challenge in business is staff,” she says. “Employing the right people for the right job, making sure they go home safe every day, and making sure we’re paying them properly.”
Lewis Farms operates two dairy farms alongside a seasonal horticulture business. That mix brings scale and opportunity, but it also brings complexity.
Across the year, the business employs full time, part time, seasonal, and RSE staff, all with different requirements and obligations.
“That in itself is quite complex,” Katherine says. “So we needed something that could just look after us on the payroll side of things.”
The pressure
In farming, the work is already demanding. Add changing employment legislation, multiple staff types, and the responsibility that comes with paying people correctly, and the pressure builds quickly.
“Being in business is just hard enough as it is, especially in the primary industries,” Katherine says.
What Lewis Farms needed was not another system to manage, but something reliable. A system that could grow with the business, keep up with change, and remove uncertainty rather than add to it.
“We were looking for something that could grow with us as a business,” Katherine explains. “Something all inclusive and comprehensive.”
Finding the right fit
AgriSmart stood out because it was built specifically for farming and growing businesses, and because it took compliance seriously.
“There’s often changes to employment legislation,” Katherine says. “AgriSmart are really proactive in that space, rather than reactive.”
Having payroll and reporting updated immediately when legislation changes removed a major source of stress.
“They have the changes in the reports on day one, and we really appreciate that.”
Instead of worrying about whether systems were keeping up, Lewis Farms could trust that they were working from accurate, up to date information.
Day to day confidence
What makes the biggest difference day to day is how easy the system is to use.
“When you can sit down at your desk and have something that’s really user friendly, and offers really good external support, that’s just a no brainer,” Katherine says.
AgriSmart brings payroll and workforce management into one place, making it easier to stay on top of staff across the different parts of the business.
When questions come up, support is there when it’s needed.
“I don’t hesitate to pick up the phone,” Katherine says. “I’m more than happy to get that support.”
The result
For Lewis Farms, AgriSmart has become part of how they meet their responsibility to their people.
By removing uncertainty around payroll and compliance, it has taken pressure out of the business and allowed the team to focus on running the farm, rather than worrying about admin.
As Katherine puts it, AgriSmart supports them not just as a piece of software, but as part of their wider business journey.
How it works in your operation
Piece rates, timesheets and compliance, sorted all season
Crews on hourly, piece rates or both, rates that change by block and variety, and pay rules that don’t bend. AgriSmart captures the work as it happens and keeps every hour, bin and rate right, from pruning through to the last pick.
Field staff clock in on the app, offline included, or through devices in the shed. Hours land against the right block, job and rate as they happen, so the week ends with data instead of a pile of paper to decipher and re-key.
Explore TimesheetsPer bin, per tray, per plant, alongside hourly work in the same day. Piece earnings are checked against the legal minimums automatically, and top-ups get flagged before pay day instead of after.
Explore Piece RatesContracts, inductions and visa or RSE records signed and stored before day one, and returning crews rehired in a click. The week the crew triples stops being an admin event.
Explore Digital HiringEvery bin and crate tied to the picker, block and row. Harvest counts, picker pay and traceability records all come from the same scan, so nothing gets reconciled twice and nothing goes missing between orchard and packhouse.
Explore TicketingApplications logged in the field with product, rate, block and withholding period, so export accreditation and residue compliance never depend on someone's notebook.
Explore Spray Diary
From pruning to vintage, one system for every crew
Winter pruning crews on piece rates, summer canopy crews, vintage casuals, often across multiple vineyards and sometimes multiple owners. AgriSmart keeps every hour, row and rate straight without a spreadsheet in sight.
Crews clock on in the block, offline included, with hours captured against vineyard, variety and job. No paper coming back from the field, no re-keying before pay day.
Explore TimesheetsPiece work and hourly work side by side, with earnings checked against the legal minimums automatically. Monday stops being threshold-checking day.
Explore Piece RatesContracts, inductions and RSE or visa records done digitally before day one, and last season's crew rehired in a click when they come back.
Explore Digital HiringHarvest tracked at the point of picking, so tonnage, picker pay and block-level records agree with each other from vine to winery.
Explore TicketingEvery application logged with block, product and withholding period, ready for winery intake requirements, export accreditation and audits without hunting through notebooks.
Explore Spray Diary
Wage compliance without the Sunday night spreadsheet
Salaried staff whose hours swing with calving, minimum wage top-up checks, rosters that change with the season, and records the labour inspector expects you to produce. AgriSmart handles the admin that comes with employing people on farm.
Salaried and waged staff record hours through the app, so when calving pushes hours up, minimum wage compliance is checked continuously rather than uncovered in an audit two years later. The records the labour inspector expects, kept without effort.
Explore TimesheetsRosters built in minutes and shared to phones, with changes reaching everyone instantly. No whiteboard photos, no confusion about who's on the early shift.
Explore RostersFencing, feeding, maintenance and seasonal jobs assigned to the team with completion visible, so nothing relies on a mental list at 5am.
Explore Task ManagementInductions, hazard registers, incident reports and toolbox talks captured as they happen. On-farm risk is real; the paperwork proving you managed it shouldn't be the weak point.
Explore Health & SafetyUtes, tractors, bikes and plant logged with servicing and pre-start checks, so warrants and maintenance are scheduled, not remembered after something fails.
Explore Equipment Register
Every client, every crew, every hour accounted for
Crews spread across multiple clients’ properties, charge-out and pay rates that differ by job, and compliance obligations that follow you, not the landowner. AgriSmart tracks it all against the right client, block and rate.
Crews clock on in the field, offline included, with hours landing against client, site and job as work happens. No paper coming back from crews, no re-keying before pay day.
Explore TimesheetsPiece rates, hourly work and top-up checks calculated and recorded per worker, per client. When the labour inspectorate looks at a labour hire operation, this is what they look at.
Explore Piece RatesContracts, visas, RSE records and inductions captured centrally, so workers move between clients and sites without repeating paperwork or losing records between jobs.
Explore Digital HiringBins and units tracked per picker, per client, so what you invoice, what you pay and what the client counts all reconcile.
Explore TicketingHours and piece rates captured in the field flow to both pay data and invoicing without a spreadsheet in between. Margin per job stops being a guess.
Explore Job Costing
See AgriSmart in the field
Tools For Horticulture
How AgriSmart Helps Elanza Works Streamline Their Operations
Real-time data to help horticulture operations grow quickly.
For Dairy Farmers
The Workforce Management Software for NZ Farmers | AgriSmart
Workforce management designed for your farm.
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