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Time Tracking Methods: Removing the Hassle with Biometrics, Card Readers, and App-based Solutions

Written by Daniel Hobbs, Digital Marketer


Time tracking is an essential component of any agriculture-based business. It helps to accurately track the number of hours employees work, it ensures that employees are paid accurately, and means businesses are able to maintain a record of their expenses related to the workforce. However, traditional time tracking methods, such as manual timesheets, can be time-consuming, prone to errors, and difficult to manage. This is where app-based time tracking comes in, offering a low cost, simple and convenient solution for both business owners and employees alike.

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Life can be so much more simple

One of the main benefits of app-based time tracking is its ease of use. Employees can start and stop the time tracking process with just a few taps on their smartphone. This makes it simple for employees to record the exact time they start and end work, eliminating the need for manual timekeeping methods. The app also allows employees to quickly and easily record any breaks they take throughout the day, ensuring that their working hours are accurately recorded.

Another key advantage of app-based time tracking is its GPS functionality. This allows business owners to track the location where the employees made the initial timestamp, as well as timestamps made to record completion of specific jobs or paid breaks. Adding another avenue to verify that they are actually at work when they claim to be. This helps to prevent fraudulent timekeeping practices and ensures that employees are not falsely recording hours worked.

A centralised database

App-based time tracking also simplifies the process of managing employee timesheets. The app provides businesses with a centralized database of employee working hours, making it easy to view and manage all employee timesheets in one place. Eliminating the need for manual data entry and reducing the risk of errors, saving businesses time and money in the process.

In addition, app-based time tracking also makes it easier for businesses to track employee attendance and leave balances. Due to the app pushing data to one centralised location it provides a clear and comprehensive overview of each employees’ attendance, making it easy for business owners and managers to monitor who is working and who is not. This helps to reduce absenteeism and ensure that employees are taking the appropriate amount of time off.

Location Independence

Another key advantage of app-based time tracking is its accessibility. Employees can access the app from anywhere, at any time, using their smartphone. This means that they can easily record their working hours from somewhere other than the office, saving valuable time as employees can go straight to the remote work site, hit record, and get to work.

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Another method AgriSmart offers is our “Tap” option. Card readers have revolutionized the way businesses track employees’ working hours. Gone are the days of manual time tracking and endless spreadsheets, replaced by a quick and secure system that makes it easier for businesses to manage their employees’ timesheets. AgriSmart have partnered with world-renowned company Gallagher and their security division to utilise their advanced access control card readers for time recording purposes.

Fast, easy, and secure

One of the main benefits of using a card reader is the speed at which employees can begin tracking their working day. Instead of having to manually input their start and end times, employees can simply tap their card on the reader, and their working hours will be recorded automatically. This not only saves time but also reduces the risk of human error in recording working hours.

Another benefit of using a card reader is the security it offers. With the use of a card reader, it is almost impossible for employees to falsely enter the time worked, as their working hours are recorded automatically when they tap their card. This not only helps businesses to accurately track employee working hours but also reduces the risk of employee fraud, which can be a significant concern in some industries.

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As much clarity as you need

In addition to speed and security, card readers also provide businesses with greater visibility and control over their employees’ working hours. With a centralized database, businesses can easily access and monitor their employees’ timesheets, helping to ensure that all working hours are recorded accurately and fairly. This can also help businesses to identify any trends or patterns in their employees’ working hours, which can be useful for managing staff schedules and improving productivity.

As is the case with all the time tracking methods discussed in this article, the card readers from Gallagher fully integrate with AgriSmart’s all-in-one payroll and workforce management software, streamlining the process of calculating employee pay. This not only saves time but also minimises the risk of human error in calculating pay, helping to ensure that employees receive the correct amount of pay.

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Biometric devices, particularly facial recognition readers, are becoming increasingly popular as a method for tracking employee time in the workplace. These devices offer a quick, easy, and secure way for businesses to manage employee timesheets, improving the accuracy and efficiency of their time tracking systems.

Who would have thought it’s this easy?

The ease of use of these devices is a major selling point. Instead of having to manually clock in or enter their time worked, employees simply need to look at the device and have their face recognized. The device then automatically begins tracking the employee’s working day, ensuring that the time worked is accurately recorded. This not only saves time, but also eliminates the risk of human error and manual data entry errors, which can be costly in terms of both time and money.

Facial recognition devices are the most highly secure option out of the 3 discussed, providing an extra layer of protection against incorrect or falsified timekeeping. With these devices, employees cannot clock in for one other than themselves or falsely enter the time they have worked. This provides peace of mind for employers and helps to reduce the risk errors in the payroll process.

Reporting on a whole new level

Another benefit of biometric devices, much like that of the card readers, is that they provide real-time tracking and reporting, which can be extremely useful for businesses. This allows managers to see how many hours employees have worked in real-time, as well as how many hours are left for the day. Meaning labour costs are better tracked, budgets are accurately calculated, and resource allocation is fine tuned.

It’s not just for employers

The use of biometric devices is also beneficial for employees, as it reduces the administrative burden of manual time tracking. With these devices, employees no longer need to keep track of the hours they have worked or remember to clock in or out. This saves time and reduces stress, helping employees to focus on their work and be more productive.


The use of modern methods to collect and track time within a business is absolutely vital in todays environment. By simplifying the requirements expected of the employee, as well as integrating the process in an all-in-one software application (AgriSmart) you will remove the hassle that is involved with traditional time tracking methods. Whether you use app-based, tap-based, or bio-based technology, one thing is certain, you’ll be one step closer to a perfect workforce management system.

Should you wish to learn more about how AgriSmart can implement these time collection methods feel free to reach out to us using the contact forms on our website or give us a call on 0800 110 172.