The agriculture sector in New Zealand faces unique challenges when it comes to streamlining seasonal worker onboarding. Traditional methods often take a lot of time, are prone to errors, and become a hassle, especially during peak seasons when many workers need to be hired fast. This article explores the current problems and how digital tools like AgriSmart’s onboarding solution can make life easier.
Challenges of Traditional Onboarding
Paperwork Overload
Old ways of onboarding often mean piles of paperwork, from job applications to contracts and tax forms. This takes up valuable time and increases the risk of mistakes or lost documents.
Compliance Concerns
Keeping up with labour laws and regulations can be tough. Using manual methods leaves room for mistakes, which could put employers at risk of breaking the law and being fined.
Inefficient Communication
Managing large numbers of candidates can quickly become overwhelming without a central system. This often leads to missed information and delays in hiring. It’s a tight labour market so delays might mean your candidate takes an offer somewhere else and you’ve missed out.
The Digital Revolution in Onboarding
The software has features for you to create and store jobs, advertise those roles across a range of different methods, have workers complete their entire application process digitally, and import that information into your workforce management system with just one click. So much faster.
Centralised Application Management
AgriSmart’s solution means you can manage where things are at with applications at every stage. This ensures nothing is missed, even when dealing with huge numbers of applicants.
Digital Contracts and Documentation
AgriSmart’s solution includes digital contracts for you to use. Choose from templates that automatically update with details from job listings and applications. This saves time and ensures contracts are consistent and compliant.
- Digital Signatures: Workers can sign contracts online, which speeds up the process and removes the need for physical paperwork.
- Secure Document Storage: Important documents like tax forms and contracts are stored digitally in each worker’s file, making them easy to find and reducing the chance of losing them.
Seamless Integration
AgriSmart’s onboarding solution naturally integrates with other parts of the platform. Once workers are hired, their details can be added to the AgriSmart platform with a single click. This makes time tracking, productivity measurement, and payroll processing much smoother and quicker.
Compare AgriSmart’s digital employee onboarding solution with a traditional onboarding process:
The Bigger Picture: Industry-Wide Benefits
The move to digital onboarding is part of a wider shift in the industry. We all recognise the need for more efficient ways to handle seasonal hiring.
Adopting digital onboarding tools across the industry can lead to:
- Higher productivity during peak seasons.
- Better compliance with labour laws.
- Improved uptake with workers and their work through a smoother onboarding experience.
- Better data management and induction processes.
To learn more about the benefits of digital onboarding, join our upcoming webinar, “Hiring quickly (and safely) with digital onboarding.”, on Wednesday 26th September 2024 at 12:30pm – 1:15pm. You’ll get insights into the latest trends and best practices in seasonal worker onboarding.
If you’re interested in seeing how AgriSmart’s onboarding solution can improve your hiring process ahead of the webinar, fill out the form below to speak with one of our team.
