Simplify your hiring with AgriSmart’s Digital Hiring Module
Hiring new staff can be a time-consuming and tedious part of running a business. Collecting paperwork, printing/sending out contracts, chasing signatures and making sure every document ends up in the right place, it’s easy for things to slip through the cracks.
That’s where AgriSmart’s Digital Hiring Module comes in. Streamlining the employee onboarding process, it helps you hire faster, and keep everything in one system.
From application to onboarding, paperless.
The entire hiring process happens digitally. Applicants submit their details and documentation through a simple and customisable online form, removing the need for printed forms and manual data entry. Managing the applicant from their application, through to sending an offer.
Once you’ve selected your new hire (or multiple), the system automatically generates their employment contract using your saved templates and a clever smart-tag system. These tags pull through the right details, role titles, pay rates, start dates, work locations and more. Each contract is accurate, consistent and ready to go in seconds.
If you need to make a change at the last minute (negotiating a pay rise, different working days/hours), dont worry. You can customise the contract on a per person basis if you need to, without effecting any other new hire in the same role.
Digital signing made easy
With our Digital Hiring Module, the entire hiring process happens online, from collecting applications to issuing contracts. Applicants submit their details through a simple, customisable form, removing the need for printed documents or manual data entry.
When it’s time to hire, the system automatically generates contracts using your saved templates and smart tags that pull in key details like role title, pay rate, start date, and work location. Contracts can also be adjusted for individual employees without affecting others in the same role.
Benefits of a Digital Hiring Process
- Eliminates paper forms and manual data entry
- Automatically generates accurate, consistent contracts
- Reduces errors with smart-tag automation
- Allows easy customisation per employee
- Keeps all hiring records securely in one place
- Saves time and streamlines onboarding
Automatic setup and document management
Once contracts are signed, AgriSmart can do the rest. The new employee is automatically created in your system, complete with any required documentation attached, including completed IR33, KS2, visa details, or other relevant forms.
That means by the time they arrive for their first day, everything is ready to go. No double handling, no data entry, and no missing paperwork. You can even automatically send out a link to a “first day induction” (or anything else you want them to see/read before arriving) so they are prepped and ready to go when they show up.
Built for real-world teams
Whether you’re hiring hundreds of seasonal workers or onboarding a handful of new permanent staff, the Onboarding module scales to your needs. Because it’s part of the wider AgriSmart platform, all the information captured during hiring flows straight into timesheets, payroll, and health and safety records, giving you one continuous digital trail from day one.
Ready to bring everything together?
Simplify your systems, cut down on admin, and get full visibility across your business with AgriSmart’s all-in-one platform.
