AgriSmart’s task management tools make it easy to assign, track, and complete work across your farm. From seasonal harvests to daily maintenance, you can monitor progress in real time, allocate responsibilities to the right team members, and ensure nothing is missed. Keep your workflow organised, your team aligned, and every task visible in one central dashboard.
Workforce Management Software for New Zealand Operations
Built for New Zealand orchards, vineyards, packhouses, contractors, and seasonal labour teams managing payroll, RSE administration, harvest tracking, onboarding, compliance, biometric time capture, and mobile workforce operations from one connected platform.
One platform for New Zealand workforce operations
Built for New Zealand horticulture and agriculture businesses managing seasonal labour, payroll, RSE administration, harvest tracking, onboarding, compliance, biometric time capture, and multi-site workforce operations from one connected platform.
Coordinate teams across orchards, vineyards, farms and packhouses
Manage crews, contractors, accommodation sites, and seasonal workers with real-time workforce visibility across harvesting, payroll, onboarding, and daily operations.
Simplify payroll, RSE administration and compliance
Reduce manual processing with connected timesheets, biometric time capture, onboarding workflows, payroll visibility, visa tracking, and audit-ready workforce records built for New Zealand operations.
Built for seasonal labour and NZ workforce complexity
Support piece rates, harvest tracking, labour forecasting, compliance reporting, and multi-site workforce coordination without disconnected systems, spreadsheets, or duplicate data entry.
Trusted by New Zealand growers and
workforce operations
Stories from real operations
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Matakana Berry Co Ltd
See AgriSmart in action
Matakana Berry Co Ltd
Strawberry grower and packhouse, Matakana
Matakana Berry Co Ltd is a strawberry grower and packhouse based in Matakana, at Omaha Flats. During peak season the business employs around 60 people, so payroll needs to be fast, accurate, and able to cope with the realities of seasonal and RSE work.
Before moving to AgriSmart, payroll was one of the biggest pain points for their business. They were using MYOB, which meant payroll was very hands on. There was a lot of repetitive data entry, manual calculations for minimum wage top ups, and the whole process was slow. During peak harvest, running a pay took a lot of time and focus, right when there were already plenty of other pressures. That frustration was what pushed them to look for something better.
AgriSmart stood out because it was clearly built for horticulture and RSE teams. It was not just another generic payroll system trying to fit a seasonal business. The integrated timesheet system, the removal of spreadsheets for top ups, and how easy it was to onboard returning staff all made a big difference straight away. What really confirmed it was the right fit was seeing how well AgriSmart understood the RSE system, along with how strong and responsive the support team was.
Once in use, the benefits were obvious. Calculating minimum wage top ups became easy, system updates were seamless, and onboarding returning staff was straightforward. Permanent staff could load their own timesheets, and bulk loading timesheets by team saved even more time. Accuracy improved as well, with far less chance of human error. During peak harvest, payroll that used to take two full days could now be completed in around two hours.
The impact on the business was significant. Payroll no longer required extra help during the busiest part of the season, and a large amount of admin time was freed up. That time could be spent on other areas of the business instead of wrestling with payroll. The efficiency, ease of use, and reduction in errors also delivered real cost savings.
When asked what they would say to other growers considering AgriSmart, the answer was simple.
“You won’t regret it. The ease and accuracy of the system, and the cost savings, are huge.”
Looking back, there was only one thing they wished they had done differently.
“I wish we had found AgriSmart years earlier.”
In their own words:
“AgriSmart has added so much to our business. It’s ability to seamlessly bulk load timesheets, bulk load rehires, work out top ups and contract rates, work out complex calculations, and many more features, allowed me to be efficient with my time. Instead of using multiple spreadsheets and hand calculations that come with the issues of human errors from repetitive data entries, AgriSmart takes care of all this and removes the worry and stress that Monday mornings would usually bring. The team at AgriSmart understand the RSE scheme and the Horticulture Industry which makes AgriSmart a smart choice for any business in the horticulture industry.
The feature of re-hiring staff with the click of a button made seasonal staffing a breeze.
The savings to the business were not just in efficiency and freeing up my time to do more important things in the business rather than data entry, but in not having to hire a person each year to help with payroll for the peak 10-12 weeks of our harvest season. Payroll even in our peak times takes a couple of hours for one, rather than a whole day plus for two and the stress is now minimal instead of crippling.
The bonus of an amazing support team at AgriSmart that can help you with an issue and talk you through how to do something, is icing on the cake. This dedicated team are always happy to help, warm and caring.”
Elanza Works
How AgriSmart Helps Elanza Works Streamline Their Operations
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Elanza Works
Protected cropping strawberry operation
At Elanza works, protected cropping is not a future concept. It is how the business operates today.
The focus at Elanza is on producing more food with less land and less impact, while still running a profitable operation. Sustainability is not treated as a separate initiative. It is part of how the business thinks about production, people, and the wider community.
“We need to produce more and more food for the planet with less area and less impact,” Helio explains. “So we are a very sustainable operation here. We try to be good with nature, good with the community, and also profitable, of course.”
Elanza operates around four hectares of greenhouse strawberries, with roughly 307,000 plants at different stages of production. Staffing levels change constantly through the season, with around 15 permanent staff and anywhere from 20 to 60 casual workers depending on demand.
“That variability is just the nature of the business,” Helio says. “Everything depends on the season.”
The challenge
When Helio started at Elanza, one of the biggest challenges was data.
“When I started here, they didn’t collect data well enough,” he explains.
With hundreds of thousands of plants, changing labour numbers, and fruit moving continuously through the operation, relying on manual processes or disconnected systems made it hard to see what was really happening day to day. Payroll and timesheets were often handled separately, and pulling information together took time.
It also made decision making slower than it needed to be.
Why AgriSmart
AgriSmart stood out because it brought everything into one system.
“The payroll and the timesheet are very, very good because they connect with each other,” Helio says. “Sometimes you have to use a different system for both.”
By connecting timesheets, payroll, production data, costs, and dispatch, AgriSmart removed the need to juggle multiple tools. Information is collected in real time and costs can be allocated accurately as work happens.
“That connectivity between timesheet, payroll, costs, and dispatch helps me a lot,” Helio explains. “I don’t have to use several systems. It’s everything in the same system, so it’s very easy to manage.”
Using AgriSmart day to day
Today, every greenhouse house at Elanza is barcoded. Every picker has a unique label that links their work directly to the crates they pick.
“All the jobs that we perform and all the production that we take from these plants, all the fruit is recorded,” Helio says.
As fruit is harvested, crates are scanned, houses are scanned, and the system records exactly where each crate came from and who picked it. That data then follows the fruit through to dispatch.
“At the beginning I thought people wouldn’t adapt to it,” Helio admits. “But everybody wants to use the phone to scan the stuff. Everybody likes it.”
Consignment data adds another layer of visibility. Crate labels are printed for specific customers and destinations, whether that is Auckland, Christchurch, or Wellington. Over time, that data shows how much fruit is being sent to each market, how quickly it sells, and which markets perform best.
“Down the road, it helps a lot,” Helio says. “I can track which markets are paying better and how long it takes for them to sell the product.”
The impact
The biggest change has been real time visibility.
“For me, real time is essential,” Helio says. “It needs agility in decision making.”
Helio can now see what is happening across the business even when he is not onsite. Production, labour, and dispatch data can all be checked from a phone, without relying on second hand updates.
“Before, if I was away, I had to call someone and ask what was happening,” he explains. “Now I just go on my phone and check the numbers.”
That shift has improved confidence, accuracy, and speed across the operation.
Since implementing AgriSmart, the system has worked extremely well. Real time data is now central to how decisions are made, and Elanza has a much clearer picture of how the business is performing day to day.
Lewis Farms
The Workforce Management Software for NZ Farmers | AgriSmart
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Lewis Farms
Dairy and seasonal horticulture operation
For Katherine Lewis, running a farming business starts and ends with people.
“The biggest challenge in business is staff,” she says. “Employing the right people for the right job, making sure they go home safe every day, and making sure we’re paying them properly.”
Lewis Farms operates two dairy farms alongside a seasonal horticulture business. That mix brings scale and opportunity, but it also brings complexity.
Across the year, the business employs full time, part time, seasonal, and RSE staff, all with different requirements and obligations.
“That in itself is quite complex,” Katherine says. “So we needed something that could just look after us on the payroll side of things.”
The pressure
In farming, the work is already demanding. Add changing employment legislation, multiple staff types, and the responsibility that comes with paying people correctly, and the pressure builds quickly.
“Being in business is just hard enough as it is, especially in the primary industries,” Katherine says.
What Lewis Farms needed was not another system to manage, but something reliable. A system that could grow with the business, keep up with change, and remove uncertainty rather than add to it.
“We were looking for something that could grow with us as a business,” Katherine explains. “Something all inclusive and comprehensive.”
Finding the right fit
AgriSmart stood out because it was built specifically for farming and growing businesses, and because it took compliance seriously.
“There’s often changes to employment legislation,” Katherine says. “AgriSmart are really proactive in that space, rather than reactive.”
Having payroll and reporting updated immediately when legislation changes removed a major source of stress.
“They have the changes in the reports on day one, and we really appreciate that.”
Instead of worrying about whether systems were keeping up, Lewis Farms could trust that they were working from accurate, up to date information.
Day to day confidence
What makes the biggest difference day to day is how easy the system is to use.
“When you can sit down at your desk and have something that’s really user friendly, and offers really good external support, that’s just a no brainer,” Katherine says.
AgriSmart brings payroll and workforce management into one place, making it easier to stay on top of staff across the different parts of the business.
When questions come up, support is there when it’s needed.
“I don’t hesitate to pick up the phone,” Katherine says. “I’m more than happy to get that support.”
The result
For Lewis Farms, AgriSmart has become part of how they meet their responsibility to their people.
By removing uncertainty around payroll and compliance, it has taken pressure out of the business and allowed the team to focus on running the farm, rather than worrying about admin.
As Katherine puts it, AgriSmart supports them not just as a piece of software, but as part of their wider business journey.
See how AgriSmart can work for your business
Book a demo with our team and discover how we can help you streamline operations, reduce risk and support your people.
Payroll & Compliance
Built for New Zealand payroll processing, piece rate compliance, RSE workforce administration, audit reporting, and seasonal workforce operations across horticulture and agriculture businesses.
Farm Payroll
Payroll management for seasonal and permanent workforce operations
Piece Rates
Piece rate compliance, productivity and minimum wage visibility
RSE Compliance
RSE workforce administration, payroll and compliance workflows
Audits & Compliance
Audit-ready workforce reporting and compliance visibility
Workforce Administration
Manage payroll, seasonal worker onboarding, RSE records, and audit-ready workforce information across New Zealand horticulture and agriculture operations.
Farm Payroll
Payroll tools for seasonal, permanent and contractor workforce operations
Seasonal Worker Onboarding
Cleaner onboarding, records and documents before seasonal work begins
RSE Administration
RSE workforce administration, payroll and compliance handled
Pricing for Farmers
Farm ready pricing with no surprises
Operational Control & Traceability
Improve traceability, workforce accountability, harvest tracking, biometric verification, and operational visibility across New Zealand horticulture and agriculture businesses.
Ticketing & Traceability
Harvest tracking, bin traceability and operational visibility across horticulture teams
Biometric Devices
Accurate workforce time capture linked directly into payroll and timesheets
Job Costing
Track labour costs, operational performance and workforce profitability in real time
Spray Diary
Chemical application records, compliance reporting and spray audit visibility
Seasonal Workforce Management
Coordinate seasonal onboarding, contractor management, workforce records, accommodation visibility, and mobile workforce operations across New Zealand horticulture and agriculture teams.
Seasonal Onboarding
Contracts, inductions and workforce setup in one connected system
Digital Hiring
Digital recruitment, onboarding and induction workflows
Timesheets
Mobile timesheets and workforce visibility across every site
Health & Safety
Digital safety records, incidents and workforce compliance reporting
Operational Visibility & Productivity
Improve workforce visibility, harvest tracking, equipment records, reporting, and operational decision-making across New Zealand agriculture and horticulture businesses.
Mobile Timesheets
Real-time workforce visibility and mobile labour tracking
Job Costing
Track labour costs, productivity and operational performance
Crew Management
Coordinate teams, tasks and workforce activity across every site
Rostering
Plan shifts, workforce coverage and daily labour coordination
Industry Workforce Operations
Purpose-built workforce management, payroll, onboarding, and labour tracking software for vineyards, orchards, dairy farms, contractors, and horticulture operations across New Zealand.
Vineyards
Payroll, workforce coordination and labour tracking for vineyard operations
Orchards
Seasonal workforce management, payroll and productivity visibility
Dairy
Payroll, leave management and workforce administration for dairy teams
Contractors
Labour costing, payroll visibility and crew management workflows
Industry & Workforce Solutions
Explore workforce software for New Zealand vineyards, orchards, contractors, and farming teams managing labour, timesheets, pricing, and field operations.
Vineyard Timesheets
Timesheets built around vineyard crews, blocks, rows and field work
Orchard Workforce Management
Bin ticketing, piece rates and orchard labour records in one workflow
Seasonal Worker Onboarding
Cleaner seasonal worker records before field work begins
Horticulture Pricing
Pricing shaped around workforce size, modules and operational complexity
Built for New Zealand workforce operations
Powering the way New Zealand grows
Accurate mobile timesheets and time clocking
Connect timesheets to payoll with full visibility
Visa tracking, document management and compliance
Plan labour, manage shifts and reduce understaffing
Holidays Act, leave rules and audit ready reporting
Real-time insights to support better decisions
Explore More NZ Workforce Operations
Frequently Asked Questions
Does AgriSmart support RSE workforce management?
Yes. AgriSmart is designed to support RSE workforce operations across New Zealand horticulture and agriculture businesses, including onboarding, payroll visibility, workforce records, accommodation coordination, timesheets, and compliance reporting.
Can AgriSmart manage seasonal workers?
Yes. AgriSmart is built for seasonal workforce operations, helping businesses manage fluctuating crew numbers, onboarding, rostering, timesheets, payroll, and accommodation coordination through peak and off-peak periods from one connected platform.
Does AgriSmart support mobile timesheets?
Yes. Workers and supervisors can record hours and units through the AgriSmart mobile app on iOS and Android, even offline in areas with poor reception. Entries sync automatically and flow straight into payroll, job costing and reporting.
Does AgriSmart support New Zealand payroll compliance?
Yes. AgriSmart is built for New Zealand payroll requirements, including leave calculations, workforce record keeping, payroll visibility, audit reporting, and workforce management workflows designed for seasonal and permanent operations.
Is AgriSmart suitable for seasonal workforce operations?
Yes. AgriSmart is specifically designed for seasonal workforce management across horticulture and agriculture industries. The platform supports onboarding, workforce coordination, payroll processing, timesheets, accommodation visibility, and labour management during peak seasons.
Can AgriSmart support contractors and labour crews?
Yes. AgriSmart supports contractors, labour providers, and seasonal workforce crews with workforce tracking, onboarding, payroll visibility, mobile timesheets, and operational coordination tools.
Does AgriSmart include onboarding and digital hiring tools?
Yes. AgriSmart includes digital hiring and onboarding tools that help businesses manage worker applications, onboarding workflows, inductions, workforce records, and seasonal workforce setup from one connected system.
Can AgriSmart help reduce payroll administration time?
Yes. AgriSmart connects timesheets, payroll workflows, workforce records, and operational data into one platform, helping reduce manual processing, duplicate data entry, spreadsheets, and payroll administration overhead.
Which industries use AgriSmart?
AgriSmart supports workforce operations across New Zealand horticulture and agriculture industries, including orchards, vineyards, dairy farms, contractors, packhouses, and seasonal workforce operations.
Need More Info?
Whether you’re managing seasonal labour, RSE workers, payroll compliance, onboarding, or workforce visibility across multiple sites, AgriSmart helps New Zealand growers simplify workforce operations from one connected platform.
Book a quick demo with our team and see how AgriSmart can reduce admin pressure, improve payroll accuracy, and give your business better workforce visibility across every operation.
- Timesheets
- Payroll
- Ticketing & Traceability
- Digital Hiring
- Rosters
- Health & Safety
- Task Management
- Spray Diary
- Equipment Register
Timesheets
Staff record time effortlessly with our iOS and Android app, even offline. For added flexibility, hours can be entered manually or through biometric devices in the shed. Every entry flows into payroll and rosters, giving you accurate pay runs, better scheduling, and a clear record of hours worked.
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Ticketing & Traceability
Purpose-built for horticulture, our bin ticketing system brings accuracy and control to your harvest. Track every bin from block to shed with full visibility over quantities, picker performance, and bin movements. Improve harvest efficiency, reduce waste, and strengthen quality control, all while keeping costs in check.
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Rosters
Build and share rosters in minutes with AgriSmart’s scheduling tools. Assign the right people at the right time and keep everyone updated instantly through the mobile app. Staff see shifts as soon as they are published, reducing confusion and last-minute calls. Approved changes flow into timesheets and payroll, keeping your team clear, records accurate, and compliant.
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Spray Diary
Designed for horticulture, our spray diary makes it easy to log chemical applications, including sprays, fertigation, and dry treatments. Record details once, stay audit-ready, and meet compliance standards with less admin. The system keeps records accurate, centralised, and field-ready for reliable reporting.
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Equipment Register
Keep tools, vehicles and machinery organised in one digital system. Track photos, details, documents and servicing in structured asset profiles. Set automated maintenance reminders, store full histories and keep equipment compliant, safe and ready to work across every site.
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