AgriSmart’s task management tools make it easy to assign, track, and complete work across your farm. From seasonal harvests to daily maintenance, you can monitor progress in real time, allocate responsibilities to the right team members, and ensure nothing is missed. Keep your workflow organised, your team aligned, and every task visible in one central dashboard.
Seasonal Worker Onboarding Software
Contracts, visas, IRD numbers, and pay rates collected on the worker’s own phone before the crew even lands, and last season’s workers rehired in a click.
New starters sign their contract and load their passport, visa, and bank details from their own phone, and everything flows straight into payroll and timesheets with nothing re-keyed. Returning RSE crews are faster again: their profiles are already in the system, so bringing back a whole team is an afternoon’s work, not a fortnight of forms.
Crew✓
Built for large crews & big influxes
Offline+
Built for field conditions
1 platform
For workers, managers, & payroll
Field-Ready Timesheets
Built for Field Teams
Payroll-Ready Data
Live Crew Visibility
Audit-Ready Records
Is your onboarding process ready for peak hiring?
When crews arrive, delays in contracts, missing worker details, disconnected records, and manual onboarding processes can quickly slow operations down. AgriSmart helps growers and contractors onboard workers faster with connected onboarding, payroll-ready records, digital inductions, and reusable worker profiles built for seasonal operations.
When onboarding systems break down, the admin pressure compounds
Worker records are spread across emails, paper forms, and spreadsheets
Returning workers need to be onboarded from scratch each season
Payroll setup is delayed by missing contracts and bank details
Managers cannot clearly track onboarding progress across crews
Inductions and compliance records become difficult to verify
Teams spend the first days of harvest chasing paperwork instead of working
Everything needed to get seasonal crews payroll-ready before day one
AgriSmart helps growers and contractors collect, connect, and verify the worker information needed to onboard seasonal teams faster without relying on paperwork, spreadsheets, or disconnected systems.
Worker Identity & Compliance
• Passports, visas, licences, and IRD details
• RSE records and mobile permissions
• Digital contracts and signed agreements
Payroll & Employment Setup
• Tax codes, KiwiSaver, pay rates, and roles
• Auto-import into payroll and timesheets
• Reusable worker records for returning crews
Seasonal Workforce Management
• Bulk onboarding for large crews
• Pre-qualifying onboarding questions
• Real-time onboarding visibility
How We Make Onboarding Simple
Onboard large seasonal crews without paperwork bottlenecks
Manage contracts, worker records, onboarding progress, and payroll setup in one connected onboarding workflow.
Read More
Seasonal onboarding becomes difficult when worker records are spread across emails, spreadsheets, paper forms, and disconnected systems. During harvest and peak seasonal periods, delays in contracts, missing documents, and incomplete payroll setup can slow crews down before work even begins. AgriSmart helps growers and contractors onboard seasonal workers faster with connected onboarding workflows designed for high-volume workforce operations.
- Bulk onboarding for seasonal crews
- Digital contracts and signed agreements
- Mobile onboarding from any device
- Reusable worker profiles
- Crew onboarding visibility
- Connected onboarding records
Keep payroll setup and worker records connected from day one
Collect the worker information needed for payroll, compliance, and employment setup before crews arrive on site.
Read More
Disconnected onboarding processes create downstream payroll problems, duplicated admin, and missing worker records. AgriSmart helps businesses collect and verify worker information early so onboarding flows directly into payroll, timesheets, and workforce management systems without manual re-entry or spreadsheet reconciliation.
- IRD details and tax codes
- KiwiSaver and employment setup
- Pay rates and worker roles
- Payroll-ready onboarding records
- Auto-import into payroll and timesheets
- Returning worker onboarding history
Stay organised and audit-ready during seasonal hiring peaks
Track onboarding progress, missing documents, and workforce readiness across large seasonal teams.
Read More
As onboarding volumes increase, visibility becomes harder to maintain. Missing worker records, unsigned contracts, and incomplete onboarding tasks create operational pressure during already busy periods. AgriSmart gives growers and contractors a clearer view across onboarding workflows so teams can stay compliant, organised, and ready for work.
- Passport and visa collection
- RSE records and permissions
- Pre-arrival worker questionnaires
- Compliance-ready worker records
- Audit-ready onboarding history
- Workforce onboarding visibility
Real stories from the field
Stories from real operations
Use the arrows to browse
Matakana Berry Co Ltd
See AgriSmart in action
Matakana Berry Co Ltd
Strawberry grower and packhouse, Matakana
Matakana Berry Co Ltd is a strawberry grower and packhouse based in Matakana, at Omaha Flats. During peak season the business employs around 60 people, so payroll needs to be fast, accurate, and able to cope with the realities of seasonal and RSE work.
Before moving to AgriSmart, payroll was one of the biggest pain points for their business. They were using MYOB, which meant payroll was very hands on. There was a lot of repetitive data entry, manual calculations for minimum wage top ups, and the whole process was slow. During peak harvest, running a pay took a lot of time and focus, right when there were already plenty of other pressures. That frustration was what pushed them to look for something better.
AgriSmart stood out because it was clearly built for horticulture and RSE teams. It was not just another generic payroll system trying to fit a seasonal business. The integrated timesheet system, the removal of spreadsheets for top ups, and how easy it was to onboard returning staff all made a big difference straight away. What really confirmed it was the right fit was seeing how well AgriSmart understood the RSE system, along with how strong and responsive the support team was.
Once in use, the benefits were obvious. Calculating minimum wage top ups became easy, system updates were seamless, and onboarding returning staff was straightforward. Permanent staff could load their own timesheets, and bulk loading timesheets by team saved even more time. Accuracy improved as well, with far less chance of human error. During peak harvest, payroll that used to take two full days could now be completed in around two hours.
The impact on the business was significant. Payroll no longer required extra help during the busiest part of the season, and a large amount of admin time was freed up. That time could be spent on other areas of the business instead of wrestling with payroll. The efficiency, ease of use, and reduction in errors also delivered real cost savings.
When asked what they would say to other growers considering AgriSmart, the answer was simple.
“You won’t regret it. The ease and accuracy of the system, and the cost savings, are huge.”
Looking back, there was only one thing they wished they had done differently.
“I wish we had found AgriSmart years earlier.”
In their own words:
“AgriSmart has added so much to our business. It’s ability to seamlessly bulk load timesheets, bulk load rehires, work out top ups and contract rates, work out complex calculations, and many more features, allowed me to be efficient with my time. Instead of using multiple spreadsheets and hand calculations that come with the issues of human errors from repetitive data entries, AgriSmart takes care of all this and removes the worry and stress that Monday mornings would usually bring. The team at AgriSmart understand the RSE scheme and the Horticulture Industry which makes AgriSmart a smart choice for any business in the horticulture industry.
The feature of re-hiring staff with the click of a button made seasonal staffing a breeze.
The savings to the business were not just in efficiency and freeing up my time to do more important things in the business rather than data entry, but in not having to hire a person each year to help with payroll for the peak 10-12 weeks of our harvest season. Payroll even in our peak times takes a couple of hours for one, rather than a whole day plus for two and the stress is now minimal instead of crippling.
The bonus of an amazing support team at AgriSmart that can help you with an issue and talk you through how to do something, is icing on the cake. This dedicated team are always happy to help, warm and caring.”
Elanza Works
How AgriSmart Helps Elanza Works Streamline Their Operations
See AgriSmart in action
Elanza Works
Protected cropping strawberry operation
At Elanza works, protected cropping is not a future concept. It is how the business operates today.
The focus at Elanza is on producing more food with less land and less impact, while still running a profitable operation. Sustainability is not treated as a separate initiative. It is part of how the business thinks about production, people, and the wider community.
“We need to produce more and more food for the planet with less area and less impact,” Helio explains. “So we are a very sustainable operation here. We try to be good with nature, good with the community, and also profitable, of course.”
Elanza operates around four hectares of greenhouse strawberries, with roughly 307,000 plants at different stages of production. Staffing levels change constantly through the season, with around 15 permanent staff and anywhere from 20 to 60 casual workers depending on demand.
“That variability is just the nature of the business,” Helio says. “Everything depends on the season.”
The challenge
When Helio started at Elanza, one of the biggest challenges was data.
“When I started here, they didn’t collect data well enough,” he explains.
With hundreds of thousands of plants, changing labour numbers, and fruit moving continuously through the operation, relying on manual processes or disconnected systems made it hard to see what was really happening day to day. Payroll and timesheets were often handled separately, and pulling information together took time.
It also made decision making slower than it needed to be.
Why AgriSmart
AgriSmart stood out because it brought everything into one system.
“The payroll and the timesheet are very, very good because they connect with each other,” Helio says. “Sometimes you have to use a different system for both.”
By connecting timesheets, payroll, production data, costs, and dispatch, AgriSmart removed the need to juggle multiple tools. Information is collected in real time and costs can be allocated accurately as work happens.
“That connectivity between timesheet, payroll, costs, and dispatch helps me a lot,” Helio explains. “I don’t have to use several systems. It’s everything in the same system, so it’s very easy to manage.”
Using AgriSmart day to day
Today, every greenhouse house at Elanza is barcoded. Every picker has a unique label that links their work directly to the crates they pick.
“All the jobs that we perform and all the production that we take from these plants, all the fruit is recorded,” Helio says.
As fruit is harvested, crates are scanned, houses are scanned, and the system records exactly where each crate came from and who picked it. That data then follows the fruit through to dispatch.
“At the beginning I thought people wouldn’t adapt to it,” Helio admits. “But everybody wants to use the phone to scan the stuff. Everybody likes it.”
Consignment data adds another layer of visibility. Crate labels are printed for specific customers and destinations, whether that is Auckland, Christchurch, or Wellington. Over time, that data shows how much fruit is being sent to each market, how quickly it sells, and which markets perform best.
“Down the road, it helps a lot,” Helio says. “I can track which markets are paying better and how long it takes for them to sell the product.”
The impact
The biggest change has been real time visibility.
“For me, real time is essential,” Helio says. “It needs agility in decision making.”
Helio can now see what is happening across the business even when he is not onsite. Production, labour, and dispatch data can all be checked from a phone, without relying on second hand updates.
“Before, if I was away, I had to call someone and ask what was happening,” he explains. “Now I just go on my phone and check the numbers.”
That shift has improved confidence, accuracy, and speed across the operation.
Since implementing AgriSmart, the system has worked extremely well. Real time data is now central to how decisions are made, and Elanza has a much clearer picture of how the business is performing day to day.
Lewis Farms
The Workforce Management Software for NZ Farmers | AgriSmart
See AgriSmart in action
Lewis Farms
Dairy and seasonal horticulture operation
For Katherine Lewis, running a farming business starts and ends with people.
“The biggest challenge in business is staff,” she says. “Employing the right people for the right job, making sure they go home safe every day, and making sure we’re paying them properly.”
Lewis Farms operates two dairy farms alongside a seasonal horticulture business. That mix brings scale and opportunity, but it also brings complexity.
Across the year, the business employs full time, part time, seasonal, and RSE staff, all with different requirements and obligations.
“That in itself is quite complex,” Katherine says. “So we needed something that could just look after us on the payroll side of things.”
The pressure
In farming, the work is already demanding. Add changing employment legislation, multiple staff types, and the responsibility that comes with paying people correctly, and the pressure builds quickly.
“Being in business is just hard enough as it is, especially in the primary industries,” Katherine says.
What Lewis Farms needed was not another system to manage, but something reliable. A system that could grow with the business, keep up with change, and remove uncertainty rather than add to it.
“We were looking for something that could grow with us as a business,” Katherine explains. “Something all inclusive and comprehensive.”
Finding the right fit
AgriSmart stood out because it was built specifically for farming and growing businesses, and because it took compliance seriously.
“There’s often changes to employment legislation,” Katherine says. “AgriSmart are really proactive in that space, rather than reactive.”
Having payroll and reporting updated immediately when legislation changes removed a major source of stress.
“They have the changes in the reports on day one, and we really appreciate that.”
Instead of worrying about whether systems were keeping up, Lewis Farms could trust that they were working from accurate, up to date information.
Day to day confidence
What makes the biggest difference day to day is how easy the system is to use.
“When you can sit down at your desk and have something that’s really user friendly, and offers really good external support, that’s just a no brainer,” Katherine says.
AgriSmart brings payroll and workforce management into one place, making it easier to stay on top of staff across the different parts of the business.
When questions come up, support is there when it’s needed.
“I don’t hesitate to pick up the phone,” Katherine says. “I’m more than happy to get that support.”
The result
For Lewis Farms, AgriSmart has become part of how they meet their responsibility to their people.
By removing uncertainty around payroll and compliance, it has taken pressure out of the business and allowed the team to focus on running the farm, rather than worrying about admin.
As Katherine puts it, AgriSmart supports them not just as a piece of software, but as part of their wider business journey.
Get seasonal crews payroll-ready before day one
Help workers arrive ready for payroll, induction, and work without relying on paperwork or spreadsheets.
Frequently Asked Questions
What is seasonal worker onboarding software?
Seasonal worker onboarding software helps growers and contractors collect contracts, worker documents, payroll details, compliance records, and employment information digitally before crews arrive on site. AgriSmart connects onboarding directly into payroll, timesheets, and workforce management workflows.
Does this support RSE onboarding?
Yes. AgriSmart supports RSE onboarding workflows including visa uploads, mobile permissions, IRD collection, accommodation records, returning worker uplift requirements, and connected compliance documentation.
Can workers sign contracts on their phone?
Yes. Workers can review and sign employment agreements digitally from mobile devices before arriving on site. Signed contracts are stored automatically alongside onboarding and payroll records.
Can I onboard large seasonal crews at once?
Yes. AgriSmart is designed for high-volume seasonal onboarding across orchards, vineyards, farms, contractors, and packhouses. Teams can onboard hundreds of workers without relying on paper forms or manual data entry.
Does onboarding integrate with payroll and timesheets?
Yes. Worker information collected during onboarding can flow directly into AgriSmart Payroll, timesheets, workforce records, and other connected operational workflows, reducing duplicate admin and manual setup.
What worker documents can be collected digitally?
AgriSmart can collect passports, visas, IRD details, KiwiSaver forms, bank account details, licences, residency evidence, signed contracts, and other onboarding documentation required for seasonal employment.
Can onboarding records be reused for returning workers?
Yes. Returning seasonal workers can be reactivated using existing worker profiles, helping reduce repetitive admin and speeding up onboarding during future seasons.
Are onboarding records stored securely?
Yes. Worker records and onboarding documents are securely stored with role-based access controls, encrypted document storage, and audit-ready onboarding history.
- Payroll
- Timesheets
- Ticketing & Traceability
- Digital Hiring
- Rosters
- Health & Safety
- Task Management
- Spray Diary
- Equipment Register
Timesheets
Staff record time effortlessly with our iOS and Android app, even offline. For added flexibility, hours can be entered manually or through biometric devices in the shed. Every entry flows into payroll and rosters, giving you accurate pay runs, better scheduling, and a clear record of hours worked.
Need More Info?
Ticketing & Traceability
Purpose-built for horticulture, our bin ticketing system brings accuracy and control to your harvest. Track every bin from block to shed with full visibility over quantities, picker performance, and bin movements. Improve harvest efficiency, reduce waste, and strengthen quality control, all while keeping costs in check.
Need More Info?
Rosters
Build and share rosters in minutes with AgriSmart’s scheduling tools. Assign the right people at the right time and keep everyone updated instantly through the mobile app. Staff see shifts as soon as they are published, reducing confusion and last-minute calls. Approved changes flow into timesheets and payroll, keeping your team clear, records accurate, and compliant.
Need More Info?
Spray Diary
Designed for horticulture, our spray diary makes it easy to log chemical applications, including sprays, fertigation, and dry treatments. Record details once, stay audit-ready, and meet compliance standards with less admin. The system keeps records accurate, centralised, and field-ready for reliable reporting.
Need More Info?
Equipment Register
Keep tools, vehicles and machinery organised in one digital system. Track photos, details, documents and servicing in structured asset profiles. Set automated maintenance reminders, store full histories and keep equipment compliant, safe and ready to work across every site.
Need More Info?
