Dairy farming
Variable rosters, allowances, callouts, and multi-site crews captured clearly before payroll data is exported.
Payroll-Ready Data, Built for Piece Rates and Seasonal Crews
The piece rates, seasonal crews, and spreadsheet cleanup that turn payroll into a two-day job, sorted before pay day.
Payroll problems don’t start on pay day. They start with a paper timesheet that doesn’t match the roster, a rate worked out by hand at the kitchen table, and last season’s formulas nobody quite trusts. AgriSmart captures the work as it happens in the field, so by the time you sit down to run pay, the data’s already right.
Time+
Workforce records captured and approved
Ready✓
Approved before payroll
1Record
One source of workforce data
Accurate Timesheets
Multi-site
Crews
Approved
Data
Labour
Visibility
Payroll Ready Data
Payroll problems usually start before payday
By the time payroll is being processed, most of the damage has already been done. Missing approvals, disconnected timesheets, spreadsheet edits, and inconsistent workforce records create hours of manual checking before payroll can even begin. AgriSmart helps farming businesses keep workforce data connected from the field through to payroll export, so payroll systems receive cleaner, more accurate information from the start.
What that looks like in practice:
Timesheets and approvals stay connected across crews
Labour costs remain visible across jobs and crews
Workforce records stay consistent across locations
Managers catch issues before payroll is exported
Payroll exports require less manual cleanup
Teams spend less time correcting payroll errors
Payroll-ready workforce data built specifically for farming
AgriSmart connects timesheets, leave, job costing, approvals, and payroll data in one place. Farming businesses use it to manage multiple crews, locations, and pay structures without switching between systems or cleaning up data before every payroll run.
- Timesheets, approvals, and leave managed in one system across every farm and crew.
- Job costing tracked by block, activity, location, or cost centre so labour costs stay visible in real time.
- Payroll exports go out cleaner because workforce data stays connected from capture through to payroll.
- Workforce records remain accurate across crews, locations, and pay structures.
BUILT FOR FARMING OPERATIONS
Payroll-ready data for every type of farming business
From livestock and dairy operations to orchards, vineyards, contractors, and packhouses, AgriSmart helps businesses capture cleaner workforce records before data is exported into payroll systems.
Orchards
Piece rates, seasonal workforces, onboarding, and workforce activity managed in one connected system.
Vineyards
Row-level work, pruning, tying, wire lifting, and multi-rate activity records connected to payroll-ready exports.
Contractors
Crew management, charge-out rates, job-based labour costing, and client work records without separate spreadsheets.
Packhouses
Mixed shifts, seasonal teams, labour visibility, and approvals completed before payroll export.
Payroll that handles real farm complexity
Most payroll systems aren’t built for farming. AgriSmart is.
Connected Workforce Data
Keep timesheets, approvals, leave, job activity, and workforce records connected before payroll export.
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Disconnected workforce records create payroll cleanup. AgriSmart gives farming teams one place to capture, approve, and review the data payroll depends on, so errors are caught earlier and records stay consistent across crews, jobs, and locations.
- Timesheets and approvals managed in one place
- Leave, hours, breaks, and allowances kept connected
- Workforce records consistent across crews and locations
- Payroll-ready data reviewed before export
Seasonal & Mobile Crews
Manage changing crews, locations, tasks, and work patterns without relying on separate spreadsheets.
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Farming teams often move between blocks, sites, jobs, and seasonal work patterns. AgriSmart helps keep crew records organised as work happens, giving managers clearer visibility before payroll and job costing are finalised.
- Mobile time capture for field-based teams
- Crew records connected across sites and jobs
- Seasonal workers managed in the same system
- Managers can review activity before payroll
Timesheets → Export
Capture approved workforce data from the field and prepare cleaner records for payroll systems.
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From mobile timesheets captured in the field to cleaner payroll exports, AgriSmart keeps workforce data connected so payroll teams spend less time correcting records and more time processing accurate information.
- Mobile timesheets approved and connected to payroll
- Hours, breaks, leave, and allowances captured in one place
- Export-ready data with less manual cleanup
- Fewer corrections between field records and payroll
Activity & Piece Rates
Track units, jobs, blocks, crews, and activity records across seasonal and production-based work.
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Production-based work becomes difficult to manage when records are spread across crews, locations, and supervisors. AgriSmart captures activity data clearly so workforce records stay connected from the field through to payroll.
- Piece rates and unit records tracked per worker and job
- Block, row, and activity data connected to the right crew
- Mixed hourly and production-based work managed in one system
- Production records ready for payroll without spreadsheet cleanup
Job Costing & Labour Visibility
Track labour costs across farms, crews, jobs, blocks, and activities using connected workforce data.
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Knowing where labour costs are going before the week ends makes a real difference to operational performance. AgriSmart gives managers visibility across every crew, job, and location without relying on separate spreadsheets.
- Labour costs tracked by job, activity, location, or cost centre
- Crew and contractor costs visible in real time
- Labour trends visible across the operation
- Workforce reporting ready before payroll export
Payroll Ready Data
Prepare cleaner workforce records for payroll systems using connected timesheets, approvals, and workforce data.
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Payroll runs smoother when workforce records stay connected from capture through to export. AgriSmart helps teams reduce manual checking, improve record accuracy, and prepare cleaner data before payroll processing begins.
- Timesheets, approvals, and workforce records connected
- Leave, allowances, deductions, and hours managed in one place
- Mixed pay structures handled in the same platform
- Cleaner records mean less rework before every payroll run
Ready to simplify farm payroll?
Reduce payroll corrections with connected workforce records built for real farming operations.
Frequently Asked Questions
What is payroll-ready workforce data?
Payroll-ready workforce data means timesheets, approvals, allowances, leave, and workforce records are captured and organised before being exported into your payroll system.
Does AgriSmart process payroll?
AgriSmart prepares and exports payroll-ready workforce data into payroll systems. While AgriSmart is not itself a payroll processing platform outside of New Zealand, it integrates with any third party payroll solutions.
How does AgriSmart create payroll-ready data?
AgriSmart keeps timesheets, approvals, leave, allowances, workforce activity, and job costing connected in one system so records can be reviewed before payroll export.
What is included in payroll-ready workforce data?
Payroll-ready workforce data can include timesheets, approvals, leave, allowances, deductions, job costing, labour activity, and workforce records captured before payroll export.
Can AgriSmart handle piece rates?
Yes. AgriSmart supports piece rates, mixed hourly and unit-based work, block tracking, activity records, and production-based workforce reporting.
Is AgriSmart suitable for orchards and vineyards?
Absolutely. AgriSmart is used across orchards, vineyards, packhouses, livestock operations, contractors, and broader farming businesses managing mobile and seasonal workforces.
Can workers record timesheets from the field?
Yes. AgriSmart includes mobile timesheets for iOS and Android so crews can record hours, units, activities, breaks, and job information from the field.
Does AgriSmart support multi-site farming operations?
Yes. Workforce records, approvals, labour activity, and reporting can be managed across multiple farms, crews, contractors, and locations.
Can payroll teams review records before export?
Yes. Managers and payroll teams can review approvals, workforce records, allowances, and timesheet activity before payroll data is exported.
Does AgriSmart reduce spreadsheet handling?
Yes. AgriSmart helps reduce duplicate entry, disconnected spreadsheets, and manual payroll corrections by keeping workforce records connected in one system.
Can AgriSmart track labour costs?
Yes. Labour activity can be tracked by farm, block, crew, activity, contractor, or job to improve workforce visibility and reporting.
Which payroll systems does AgriSmart integrate with?
AgriSmart can export workforce and payroll-ready data into a wide range of payroll and accounting systems, such as Xero, MYOB, or exports that can be tailored to any third party payroll platform, helping businesses reduce manual handling and improve payroll accuracy.
- Payroll
- Timesheets
- Ticketing & Traceability
- Digital Hiring
- Rosters
- Health & Safety
- Task Management
- Spray Diary
- Equipment Register
Payroll
AgriSmart connects with Xero and other leading payroll systems, so approved timesheets, hours, and allowances flow straight through without re-entry. That means fewer manual corrections, faster pay runs, and cleaner records every cut-off.
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Timesheets
Staff record time effortlessly with our iOS and Android app, even offline. For added flexibility, hours can be entered manually or through biometric devices in the shed. Every entry flows into payroll and rosters, giving you accurate pay runs, better scheduling, and a clear record of hours worked.
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Ticketing & Traceability
Purpose-built for horticulture, our bin ticketing system brings accuracy and control to your harvest. Track every bin from block to shed with full visibility over quantities, picker performance, and bin movements. Improve harvest efficiency, reduce waste, and strengthen quality control, all while keeping costs in check.
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Digital Hiring
Manage hiring and onboarding at scale with less admin. AgriSmart helps you onboard seasonal crews faster, with digital contracts, ID checks, and induction steps completed before day one. Keep records clear and supported for compliance checks year round, while you focus on the work that matters.
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Rosters
Build and share rosters in minutes with AgriSmart’s scheduling tools. Assign the right people at the right time and keep everyone updated instantly through the mobile app. Staff see shifts as soon as they are published, reducing confusion and last-minute calls. Approved changes flow into timesheets and payroll, keeping your team clear, records accurate, and compliant.
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Health & Safety
AgriSmart makes health and safety simple for growers. Built in New Zealand and trusted by producers, it lets you log incidents in the field, run and sign toolbox talks digitally, and keep hazard registers and SOPs accessible. Scalable for seasonal or permanent staff, the system also delivers digital inductions and acknowledgments, helping you stay compliant, and audit ready.
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Task Management
AgriSmart’s task management tools make it easy to assign, track, and complete work across your farm. From seasonal harvests to daily maintenance, you can monitor progress in real time, allocate responsibilities to the right team members, and ensure nothing is missed. Keep your workflow organised, your team aligned, and every task visible in one central dashboard.
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Spray Diary
Designed for horticulture, our spray diary makes it easy to log chemical applications, including sprays, fertigation, and dry treatments. Record details once, stay audit-ready, and meet compliance standards with less admin. The system keeps records accurate, centralised, and field-ready for reliable reporting.
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Equipment Register
Keep tools, vehicles and machinery organised in one digital system. Track photos, details, documents and servicing in structured asset profiles. Set automated maintenance reminders, store full histories and keep equipment compliant, safe and ready to work across every site.
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