AgriSmart’s task management tools make it easy to assign, track, and complete work across your farm. From seasonal harvests to daily maintenance, you can monitor progress in real time, allocate responsibilities to the right team members, and ensure nothing is missed. Keep your workflow organised, your team aligned, and every task visible in one central dashboard.
Job Costing Software
Labour costs by block, variety, and job, built from the hours you actually paid, while the season’s still running.
Most growers find out what a season really cost when the accountant tells them, long after anything could be done about it. AgriSmart builds job costs straight from the timesheets and pay data you’re already capturing, broken down by block, row, variety, or activity, so you can see which work is making money and which is eating it while there’s still time to act.
Real costs
See labour spend as work happens
75%
Less time chasing and fixing costs
No surprises
Know where money is going before payroll
Accurate Allocation
Job & Activity Tracking
Costs Connected to Payroll
Real-Time Visibility
Clear Cost Breakdown
Can you see what each job is actually costing you?
Job costing should give you a clear view of where labour spend is going, what work is profitable, and where costs are starting to drift. When that visibility is delayed, incomplete, or spread across systems, decisions slow down and margins get harder to protect. You need accurate cost data while the work is happening, not after the season is over.
Without clear job costing, small issues turn into costly ones
Labour costs aren’t clearly tied to specific jobs
Overspend is picked up too late to fix
Reports take too long to trust or act on
Planning is based on incomplete numbers
How it Works
Track labour against the right job
Capture work at the job, block, or activity level so every hour is tied to the cost it drives.
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- Record time by orchard, farm, block, row, or activity
- Apply consistent tracking across teams and sites
- Capture detail needed for accurate cost allocation
- Avoid reassigning or fixing data after the fact
Allocate costs without spreadsheets
Costs assigned automatically as work is recorded, so nothing needs to be split or fixed later.
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- Labour costs assigned as time is recorded
- Automatically split costs across jobs and activities
- Remove the need for spreadsheet-based allocation
- Reduce errors from duplicated or reworked data
Keep cost and pay aligned
One system from field to payroll, so reported costs always match what is actually paid.
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- Timesheets, job costing, and payroll use the same data
- No double handling between systems
- Costs always reflect what is actually paid
- Remove mismatches between payroll and reporting
See job costs as work happens
Track labour spend across jobs in real time so you can act before costs get out of control.
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- Record time by orchard, farm, block, row, or activity
- Apply consistent tracking across teams and sites
- Capture detail needed for accurate cost allocation
- Avoid reassigning or fixing data after the fact
Stay on top of budgets and performance
Compare actual costs against expected outcomes so you can spot issues early and adjust.
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- Set budgets for jobs, blocks, or activities
- Track actual costs against planned spend
- Identify underperforming or high-cost work early
- Adjust labour or workflow before costs escalate
Turn job costs into invoices
Send invoices to Xero or your accounting system without rework, using actual job data.
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- Create invoices directly from completed jobs without re-entering data
- Ensure billing reflects actual labour and work completed
- Integrate directly with Xero or any accounting system
- Reduce admin and avoid missed or incorrect charges
Real stories from the field
“You won’t regret it. The ease and accuracy of the system, and the cost savings, are huge.”
Elanza Works
Protected cropping strawberry operation
How AgriSmart Helps Elanza Works Streamline Their Operations
“It’s everything in the same system, so it’s very easy to manage.”
Real-time cost and production visibility
Labour, production, and costs tracked together in real time
Elanza needed better visibility across labour, production, and costs without jumping between disconnected tools. AgriSmart connected timesheets, payroll, and operational data, making it easier to track costs as work happens and manage the business day to day.
What changed
- Labour, production, and cost data connected in one system
- Real-time visibility improved day-to-day decision making
- No need to pull data together from multiple tools
Matakana Berry Co Ltd
Strawberry grower and packhouse, Matakana
“You won’t regret it. The ease and accuracy of the system, and the cost savings, are huge.”
From manual processes to accurate cost tracking
Less admin, more accurate labour cost tracking during peak season
Before AgriSmart, payroll relied on spreadsheets, repetitive data entry, and manual top-up calculations. During harvest, that created stress right when the team could least afford it.
With integrated timesheets, easier rehires, and automated calculations, Matakana Berry Co reduced admin, improved accuracy, and made payroll far faster to process.
What changed
- Bulk timesheet loading removed repetitive manual entry
- Minimum wage top-ups became easier to manage
- Payroll accuracy improved during peak harvest
Lewis Farms
Dairy and seasonal horticulture operation
The Workforce Management Software for NZ Farmers | AgriSmart
“When you can sit down at your desk and have something that’s really user friendly, and offers really good external support, that’s just a no brainer.”
Clarity across a complex workforce
A clearer view of labour costs across mixed farming operations
Lewis Farms needed a system that could support different staff types, changing legislation, and the realities of running both dairy and horticulture operations.
AgriSmart brought payroll and workforce data into one place, improving visibility and making it easier to stay on top of labour costs across the business.
What changed
- Better visibility across different teams and work types
- More confidence in labour cost data
- Less uncertainty when managing workforce complexity
All your systems in one platform
- Timesheets
- Payroll
- Ticketing & Traceability
- Digital Hiring
- Rosters
- Human Resources
- Task Management
- Spray Diary
- Equipment Register
Timesheets
Staff record time effortlessly with our iOS and Android app, even offline. For added flexibility, hours can be entered manually or through biometric devices in the shed. Every entry flows into payroll and rosters, giving you accurate pay runs, better scheduling, and a clear record of hours worked.
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Payroll
AgriSmart connects with Xero and other leading payroll systems, so approved timesheets, hours, and allowances flow straight through without re-entry. That means fewer manual corrections, faster pay runs, and cleaner records every cut-off.
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Ticketing & Traceability
Purpose-built for horticulture, our bin ticketing system brings accuracy and control to your harvest. Track every bin from block to shed with full visibility over quantities, picker performance, and bin movements. Improve harvest efficiency, reduce waste, and strengthen quality control, all while keeping costs in check.
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Digital Hiring
Manage hiring and onboarding at scale with less admin. AgriSmart helps you onboard seasonal crews faster, with digital contracts, ID checks, and induction steps completed before day one. Keep records clear and supported for compliance checks year round, while you focus on the work that matters.
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Rosters
Build and share rosters in minutes with AgriSmart’s scheduling tools. Assign the right people at the right time and keep everyone updated instantly through the mobile app. Staff see shifts as soon as they are published, reducing confusion and last-minute calls. Approved changes flow into timesheets and payroll, keeping your team clear, records accurate, and compliant.
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Human Resources
AgriSmart makes human resources simple for growers. Built in New Zealand and trusted by producers, it lets you log incidents in the field, run and sign toolbox talks digitally, and keep hazard registers and SOPs accessible. Scalable for seasonal or permanent staff, the system also delivers digital inductions and acknowledgments, helping you stay compliant, and audit ready.
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Spray Diary
Designed for horticulture, our spray diary makes it easy to log chemical applications, including sprays, fertigation, and dry treatments. Record details once, stay audit-ready, and meet compliance standards with less admin. The system keeps records accurate, centralised, and field-ready for reliable reporting.
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Equipment Register
Keep tools, vehicles and machinery organised in one digital system. Track photos, details, documents and servicing in structured asset profiles. Set automated maintenance reminders, store full histories and keep equipment compliant, safe and ready to work across every site.
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Book a free 15-minute demo. We’ll show you exactly how it works for your operation.
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