AgriSmart’s task management tools make it easy to assign, track, and complete work across your farm. From seasonal harvests to daily maintenance, you can monitor progress in real time, allocate responsibilities to the right team members, and ensure nothing is missed. Keep your workflow organised, your team aligned, and every task visible in one central dashboard.
Software Built for NZ Dairy Farms
Built around real NZ dairy farm operations
Manage rosters, timesheets, onboarding, payroll, and compliance in one connected system built specifically for New Zealand dairy farms, not generic office software in gumboots.
75%
Less payroll admin
Real-time
Workforce visibility
Audit-ready
Farm compliance
Accurate Field Data
Designed for Farms
Payroll-Ready Records
Live Workforce Visibility
Audit-Ready Compliance
ONE SYSTEM. BUILT FOR DAIRY.
Everything you need to manage your workforce in one place
Build and manage dairy rosters quickly
Capture payroll-ready timesheets from the field
Simplify onboarding before moving day
Track accommodation and farm deductions
Monitor labour costs across multiple farms
Keep payroll and compliance records connected
BUILT FOR THE REALITIES OF NZ DAIRY
Early starts. Changing rosters. Shared staff.
Whether you’re managing relief milkers, rotating shifts, or staff across multiple farms, AgriSmart helps keep dairy workforce operations organised and visible.
Reduce payroll risk and stay compliant
Track hours, allowances, leave, deductions, and payroll records in one connected system designed around New Zealand dairy compliance requirements.
Less paperwork, more time on farm
Reduce double handling, simplify admin, and give managers and workers better visibility from the cowshed to the office.
Real stories from the field
Built for real New Zealand farming operations
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Lewis Farms
The Workforce Management Software for NZ Farmers | AgriSmart
See AgriSmart in action
Lewis Farms
Multi-farm dairy and seasonal workforce operation
For Lewis Farms, managing people across dairy and seasonal operations is one of the most important, and most complex, parts of running the business.
“The biggest challenge in business is staff,” Katherine says. “Employing the right people for the right job, making sure they go home safe every day, and making sure we’re paying them properly.”
Lewis Farms operates two dairy farms alongside a seasonal horticulture business. Across the year, the business manages full time staff, part time workers, seasonal teams, and RSE employees, all with different payroll, compliance, and workforce management requirements.
With changing teams, seasonal transitions, and moving day bringing new onboarding and payroll pressures each year, the business needed a system that could keep workforce records connected, organised, and manageable.
“That in itself is quite complex,” Katherine says. “So we needed something that could just look after us on the payroll side of things.”
Managing workforce complexity across the season
In farming, the work is already demanding. Add changing employment legislation, multiple staff types, accommodation arrangements, and the responsibility that comes with paying people correctly, and the pressure builds quickly.
“Being in business is just hard enough as it is, especially in the primary industries,” Katherine says.
What Lewis Farms needed was not another disconnected payroll system, but a platform that could support workforce visibility, compliance, onboarding, payroll, and reporting together in one place.
“We were looking for something that could grow with us as a business,” Katherine explains. “Something all inclusive and comprehensive.”
Why AgriSmart
AgriSmart stood out because it was built specifically for farming and growing businesses, and because it understood the realities of managing agricultural workforces.
“There’s often changes to employment legislation,” Katherine says. “AgriSmart are really proactive in that space, rather than reactive.”
Having payroll calculations, reporting, and compliance tools updated immediately when legislation changed removed a major source of uncertainty for the business.
“They have the changes in the reports on day one, and we really appreciate that.”
Instead of worrying about whether systems were keeping up, Lewis Farms could trust that they were working from accurate, connected, and up to date workforce records.
Day to day confidence
What makes the biggest difference day to day is how easy the system is to use across different parts of the business.
“When you can sit down at your desk and have something that’s really user friendly, and offers really good external support, that’s just a no brainer,” Katherine says.
AgriSmart gives the team better visibility across staff, payroll, records, onboarding, and compliance, helping reduce admin pressure while making it easier to manage changing workforce requirements across the business.
Payroll, workforce records, and reporting are now connected instead of spread across separate systems and spreadsheets.
When questions come up, support is there when it’s needed.
“I don’t hesitate to pick up the phone,” Katherine says. “I’m more than happy to get that support.”
The result
For Lewis Farms, AgriSmart has become part of how they manage workforce operations across the business.
By reducing uncertainty around payroll and compliance, while improving workforce visibility and record keeping, the system has helped remove pressure from the day to day running of the farms.
As Katherine puts it, AgriSmart supports them not just as a piece of software, but as part of their wider business journey.
Matakana Berry Co Ltd
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Matakana Berry Co Ltd
Strawberry grower and packhouse, Matakana
Matakana Berry Co Ltd is a strawberry grower and packhouse based in Matakana, at Omaha Flats. During peak season the business employs around 60 people, so payroll needs to be fast, accurate, and able to cope with the realities of seasonal and RSE work.
Before moving to AgriSmart, payroll was one of the biggest pain points for their business. They were using MYOB, which meant payroll was very hands on. There was a lot of repetitive data entry, manual calculations for minimum wage top ups, and the whole process was slow. During peak harvest, running a pay took a lot of time and focus, right when there were already plenty of other pressures. That frustration was what pushed them to look for something better.
AgriSmart stood out because it was clearly built for horticulture and RSE teams. It was not just another generic payroll system trying to fit a seasonal business. The integrated timesheet system, the removal of spreadsheets for top ups, and how easy it was to onboard returning staff all made a big difference straight away. What really confirmed it was the right fit was seeing how well AgriSmart understood the RSE system, along with how strong and responsive the support team was.
Once in use, the benefits were obvious. Calculating minimum wage top ups became easy, system updates were seamless, and onboarding returning staff was straightforward. Permanent staff could load their own timesheets, and bulk loading timesheets by team saved even more time. Accuracy improved as well, with far less chance of human error. During peak harvest, payroll that used to take two full days could now be completed in around two hours.
The impact on the business was significant. Payroll no longer required extra help during the busiest part of the season, and a large amount of admin time was freed up. That time could be spent on other areas of the business instead of wrestling with payroll. The efficiency, ease of use, and reduction in errors also delivered real cost savings.
When asked what they would say to other growers considering AgriSmart, the answer was simple.
“You won’t regret it. The ease and accuracy of the system, and the cost savings, are huge.”
Looking back, there was only one thing they wished they had done differently.
“I wish we had found AgriSmart years earlier.”
In their own words:
“AgriSmart has added so much to our business. It’s ability to seamlessly bulk load timesheets, bulk load rehires, work out top ups and contract rates, work out complex calculations, and many more features, allowed me to be efficient with my time. Instead of using multiple spreadsheets and hand calculations that come with the issues of human errors from repetitive data entries, AgriSmart takes care of all this and removes the worry and stress that Monday mornings would usually bring. The team at AgriSmart understand the RSE scheme and the Horticulture Industry which makes AgriSmart a smart choice for any business in the horticulture industry.
The feature of re-hiring staff with the click of a button made seasonal staffing a breeze.
The savings to the business were not just in efficiency and freeing up my time to do more important things in the business rather than data entry, but in not having to hire a person each year to help with payroll for the peak 10-12 weeks of our harvest season. Payroll even in our peak times takes a couple of hours for one, rather than a whole day plus for two and the stress is now minimal instead of crippling.
The bonus of an amazing support team at AgriSmart that can help you with an issue and talk you through how to do something, is icing on the cake. This dedicated team are always happy to help, warm and caring.”
Elanza Works
How AgriSmart Helps Elanza Works Streamline Their Operations
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Elanza Works
Protected cropping strawberry operation
At Elanza works, protected cropping is not a future concept. It is how the business operates today.
The focus at Elanza is on producing more food with less land and less impact, while still running a profitable operation. Sustainability is not treated as a separate initiative. It is part of how the business thinks about production, people, and the wider community.
“We need to produce more and more food for the planet with less area and less impact,” Helio explains. “So we are a very sustainable operation here. We try to be good with nature, good with the community, and also profitable, of course.”
Elanza operates around four hectares of greenhouse strawberries, with roughly 307,000 plants at different stages of production. Staffing levels change constantly through the season, with around 15 permanent staff and anywhere from 20 to 60 casual workers depending on demand.
“That variability is just the nature of the business,” Helio says. “Everything depends on the season.”
The challenge
When Helio started at Elanza, one of the biggest challenges was data.
“When I started here, they didn’t collect data well enough,” he explains.
With hundreds of thousands of plants, changing labour numbers, and fruit moving continuously through the operation, relying on manual processes or disconnected systems made it hard to see what was really happening day to day. Payroll and timesheets were often handled separately, and pulling information together took time.
It also made decision making slower than it needed to be.
Why AgriSmart
AgriSmart stood out because it brought everything into one system.
“The payroll and the timesheet are very, very good because they connect with each other,” Helio says. “Sometimes you have to use a different system for both.”
By connecting timesheets, payroll, production data, costs, and dispatch, AgriSmart removed the need to juggle multiple tools. Information is collected in real time and costs can be allocated accurately as work happens.
“That connectivity between timesheet, payroll, costs, and dispatch helps me a lot,” Helio explains. “I don’t have to use several systems. It’s everything in the same system, so it’s very easy to manage.”
Using AgriSmart day to day
Today, every greenhouse house at Elanza is barcoded. Every picker has a unique label that links their work directly to the crates they pick.
“All the jobs that we perform and all the production that we take from these plants, all the fruit is recorded,” Helio says.
As fruit is harvested, crates are scanned, houses are scanned, and the system records exactly where each crate came from and who picked it. That data then follows the fruit through to dispatch.
“At the beginning I thought people wouldn’t adapt to it,” Helio admits. “But everybody wants to use the phone to scan the stuff. Everybody likes it.”
Consignment data adds another layer of visibility. Crate labels are printed for specific customers and destinations, whether that is Auckland, Christchurch, or Wellington. Over time, that data shows how much fruit is being sent to each market, how quickly it sells, and which markets perform best.
“Down the road, it helps a lot,” Helio says. “I can track which markets are paying better and how long it takes for them to sell the product.”
The impact
The biggest change has been real time visibility.
“For me, real time is essential,” Helio says. “It needs agility in decision making.”
Helio can now see what is happening across the business even when he is not onsite. Production, labour, and dispatch data can all be checked from a phone, without relying on second hand updates.
“Before, if I was away, I had to call someone and ask what was happening,” he explains. “Now I just go on my phone and check the numbers.”
That shift has improved confidence, accuracy, and speed across the operation.
Since implementing AgriSmart, the system has worked extremely well. Real time data is now central to how decisions are made, and Elanza has a much clearer picture of how the business is performing day to day.
Dairy workforce management is more than payroll
Managing dairy teams involves more than processing payroll. Farms need connected systems that handle rosters, timesheets, onboarding, accommodation, deductions, compliance, and changing staff movements across the season.
AgriSmart helps dairy businesses:
- Manage changing rosters and rotating shifts
- Capture payroll-ready timesheets from the field
- Simplify onboarding during moving day transitions
- Track accommodation and farm deductionsin one system
- Monitor labour costs across multiple farms and teams
- Reduce double handling between payroll and timesheets
- Keep workforce and compliance records connected
- Improve visibility across staff, hours, and labour costs
Built specifically for New Zealand farming businesses, not generic office payroll systems adapted for agriculture later.
How We Make Payroll Simple For Dairy Farms
Built for the realities of dairy workforce management
Manage rotating rosters, changing staff movements, moving day transitions, and payroll-ready timesheets in one connected system built for New Zealand dairy farms.
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Dairy farms operate differently from standard businesses. Staff often work rotating rosters, split shifts, variable hours, and move between farms or roles throughout the season. AgriSmart keeps workforce records, timesheets, onboarding, and payroll connected so managers can maintain visibility without relying on spreadsheets or manual reconciliation.
- 7:2, 5:2, 10:4, and custom roster support
- Mobile timesheets for workers and managers
- Moving day onboarding workflows
- Multi-farm staff allocation
- Payroll-ready time capture
- Contractor and relief milker support
- Real-time workforce visibility
- Accommodation and deduction tracking
Payroll and compliance without the admin burden
Automatically calculate dairy payroll rules, allowances, deductions, and Holidays Act entitlements while maintaining connected, audit-ready workforce records.
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Dairy payroll involves far more than processing hours worked. Farms often manage on-call allowances, accommodation deductions, variable shifts, public holidays, and minimum wage top-ups across changing roster patterns. AgriSmart handles these calculations automatically while keeping records connected and easy to explain.
- Minimum wage top-up checks
- On-call and milking allowances
- Accommodation and farm deductions
- Holidays Act calculations
- ADP and OWP calculations
- Public holiday and leave entitlements
- IRD payday filing
- Audit-ready payroll records
Track your costs and productivity in real time
Track labour costs across farms, teams, and roster cycles with connected reporting that supports budgeting, forecasting, and operational decision making.
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Without connected workforce reporting, labour costs are difficult to track accurately across dairy operations. AgriSmart links payroll, timesheets, and workforce activity together so managers can see where hours are being spent, monitor staffing costs, and make faster operational decisions during busy periods.
- Labour cost reporting by farm
- Workforce visibility across teams
- Hours by role and roster cycle
- Overtime and leave tracking
- Seasonal labour reporting
- Multi-farm workforce allocation
- Budgeting and forecasting visibility
- Payroll and accounting integrations
Keep payroll, onboarding, and workforce records connected
For many dairy farms, moving day is one of the busiest and most disruptive periods of the year. Staff move between farms, accommodation changes, onboarding ramps up, and payroll details need to stay accurate while operations continue running.
AgriSmart helps dairy businesses manage workforce transitions without losing visibility across staff, timesheets, payroll, and compliance records.
During moving day, AgriSmart helps farms:
- Onboard new staff quickly
- Rehire returning workers with existing records
- Update accommodation and deductions
- Keep payroll and workforce records connected
- Track changing farm allocations and roster movements
- Reduce paperwork during staff transitions
- Maintain visibility across multiple farms and teams
- Keep workforce information audit-ready and organised
The payroll system designed for NZ dairy farms
Accurate rosters, allowances, and compliance, without the admin burden.
Frequently Asked Questions
What is dairy farm payroll software?
A payroll system designed to handle rosters, allowances, and variable hours unique to NZ dairy farming.
Does AgriSmart support dairy rosters?
Yes, supports all standard patterns including 7:2, 5:2, 10:4, and custom rotations.
Can employees submit digital timesheets?
Yes, timesheets run on iOS and Android and flow directly into payroll.
Does AgriSmart calculate allowances automatically?
Yes, including milking, on-call, and other farm allowances.
Does it meet IRD and Holidays Act requirements?
Absolutely, all leave, public holidays, deductions, and tax calculations are fully compliant.
Is this suitable for sharemilkers and multi-farm groups?
Yes, AgriSmart is ideal for farms with multiple locations or shared staff.
- Payroll
- Timesheets
- Ticketing & Traceability
- Digital Hiring
- Rosters
- Health & Safety
- Task Management
- Spray Diary
- Equipment Register
Payroll
AgriSmart integrates seamlessly with Xero and other leading payroll systems to help growers stay compliant and efficient. Timesheets flow directly through for H2A compliant pay runs, cutting admin and ensuring accuracy every time so you can focus on your farm operations.
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Timesheets
Staff record time effortlessly with our iOS and Android app, even offline. For added flexibility, hours can be entered manually or through biometric devices in the shed. Every entry flows into payroll and rosters, giving you accurate pay runs, better scheduling, and a clear record of hours worked.
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Ticketing & Traceability
Purpose-built for horticulture, our bin ticketing system brings accuracy and control to your harvest. Track every bin from block to shed with full visibility over quantities, picker performance, and bin movements. Improve harvest efficiency, reduce waste, and strengthen quality control, all while keeping costs in check.
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Digital Hiring
Easily manage hiring at scale with less admin. Built in New Zealand and trusted by growers, AgriSmart streamlines workforce management so you can onboard seasonal crews with H2A compliant tools, automate payroll, and stay audit ready. Keep records clear and ensure year round compliance while you focus on the farm.
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Rosters
Build and share rosters in minutes with AgriSmart’s scheduling tools. Assign the right people at the right time and keep everyone updated instantly through the mobile app. Staff see shifts as soon as they are published, reducing confusion and last-minute calls. Approved changes flow into timesheets and payroll, keeping your team clear, records accurate, and compliant.
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Health & Safety
AgriSmart makes health and safety simple for growers. Built in New Zealand and trusted by producers, it lets you log incidents in the field, run and sign toolbox talks digitally, and keep hazard registers and SOPs accessible. Scalable for seasonal or permanent staff, the system also delivers digital inductions and acknowledgments, helping you stay OSHA aligned, compliant, and audit ready.
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Spray Diary
Designed for horticulture, our spray diary makes it easy to log chemical applications, including sprays, fertigation, and dry treatments. Record details once, stay audit-ready, and meet compliance standards with less admin. The system keeps records accurate, centralised, and field-ready for reliable reporting.
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Equipment Register
Keep tools, vehicles and machinery organised in one digital system. Track photos, details, documents and servicing in structured asset profiles. Set automated maintenance reminders, store full histories and keep equipment compliant, safe and ready to work across every site.
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