Dairy farming
Variable rosters, sleepovers, callouts, and allowances, all managed without manual corrections before every pay run.
Farm Payroll Software NZ
Fast, accurate payroll built for New Zealand farms
AgriSmart was built for the operational complexity behind farm payroll, helping New Zealand farming businesses keep timesheets, workforce records, approvals, and payroll connected as teams, seasons, pay structures, and compliance requirements change across the operation.
Multi-site✓
Built for farms across locations
NZ Payroll+
PAYE, leave, and payday filing
Job Costing
Track labour costs across farms and crews
Accurate Timesheets
Multi-site
Crews
NZ Payroll
Labour
Visibility
Accurate Payroll Records
Payroll problems usually start before payday
Most farm payroll issues begin earlier, when timesheets, approvals, leave, allowances, and workforce records become disconnected across crews, locations, and changing pay structures. AgriSmart helps New Zealand farming businesses keep workforce data accurate, approved, and connected before payroll is processed, reducing manual corrections, delays, and compliance pressure at payday.
What that looks like in practice:
Timesheets arrive late, incomplete, or inconsistent
Leave, allowances, and roster changes are tracked manually
Multi-site crews create disconnected workforce data
Payroll teams spend hours checking and correcting records
Errors get found after payroll has been processed
Compliance pressure falls back on management
Farm payroll and workforce management software for
New Zealand operations
AgriSmart keeps timesheets, workforce records, approvals, leave, job costing, and payroll connected in one system, helping farming businesses manage changing crews, multiple locations, and different pay structures with greater visibility and fewer manual processes.
With AgriSmart, farmers can:
- Keep workforce records connected across farms, crews, and locations
- Reduce payroll corrections caused by disconnected timesheets and approvals
- Manage seasonal, hourly, salaried, and mixed pay structures in one system
- Track labour costs by farm, block, activity, or cost centre
- Approve timesheets and payroll records before payday pressure builds
- Handle leave, allowances, and payroll compliance with clearer visibility
- Process payroll faster with fewer spreadsheets and manual checks
Built for the day-to-day realities of New Zealand farming operations.
BUILT FOR NEW ZEALAND FARMING OPERATIONS
One payroll system for every type of New Zealand farm
From dairy rosters to orchard piece rates, AgriSmart handles the payroll and workforce complexity that generic software can't.
Orchards
Piece rates, block timesheets, seasonal crew changes, and RSE workforce requirements handled in one place.
Vineyards
Row-level work, multi-rate activity tracking, and pruning or tying records connected directly to payroll.
Contractors
Crew management, charge-out rates, and job-based labour costing without juggling separate spreadsheets per client.
Packhouses
Mixed shifts, seasonal teams, and piece-rate visibility, with approvals built in before payroll closes.
Payroll that handles real farm complexity
Most payroll systems aren’t built for farming. AgriSmart is.
Complex Pay Structures
Manage changing pay conditions across farming operations with connected payroll tools built for variable workforce arrangements.
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Farming businesses often manage a mix of hourly workers, salaried staff, seasonal crews, piece rates, task rates, allowances, and changing roster structures across different locations and activities. AgriSmart keeps payroll conditions connected in one system so payroll stays accurate as workforce requirements change across the operation.
- Hourly and salaried payroll
- Piece rates and task rates
- Mixed hourly + unit methods
- Allowances and variable conditions
- Seasonal workforce support
Minimum Wage Protection
Reduce payroll compliance risk with automatic wage checks and clearer visibility before payroll is processed.
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Minimum wage compliance becomes harder when workforce records, piece rates, allowances, and timesheets are disconnected. AgriSmart automatically checks payroll records against minimum wage requirements, helping farms reduce manual calculations, payroll corrections, and compliance pressure at payday.
- Automatic minimum wage checks
- Top up calculations and visibility
- Audit records stored automatically
- Support for mixed pay structures
- Transparent payroll calculations
Timesheets → Payroll
Connected workforce records help payroll flow faster with fewer spreadsheets, corrections, and manual checks.
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AgriSmart connects mobile timesheets, approvals, leave, and payroll records in one system, helping farming businesses keep workforce information accurate before payroll is processed. Managers gain clearer visibility across workforce activity while payroll teams spend less time correcting disconnected records.
- Mobile timesheets and approvals
- Leave and payroll records connected
- Hours, units, and travel time tracking
- Multi-location workforce visibility
- Faster payroll processing
RSE & Seasonal Workforce Support
Built to support the workforce and payroll conditions commonly found across seasonal agricultural operations.
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Seasonal and horticultural businesses often manage changing crews, accommodation deductions, transport deductions, mixed pay methods, and workforce compliance requirements across busy periods. AgriSmart helps keep workforce records, approvals, and payroll information connected throughout the season.
- 30-hour averaging support
- Accommodation and transport deductions
- Seasonal workforce payroll visibility
- Mixed hourly and piece rate methods
- Workforce approval tracking
Job Costing & Labour Visibility
Track labour costs across farms, crews, blocks, activities, and cost centres using connected payroll data.
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AgriSmart links payroll and workforce activity directly into labour costing, helping farming businesses understand workforce costs across different areas of the operation. Connected records improve visibility while reducing disconnected spreadsheets and manual reporting.
- Labour costing by farm or activity
- Crew and contractor cost tracking
- Payroll-linked workforce reporting
- Seasonal labour trend visibility
- Cost centre visibility
NZ Payroll Compliance
Payroll compliance tools built for New Zealand farming businesses managing changing workforce conditions.
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AgriSmart includes built-in payroll compliance functionality designed to support New Zealand farming operations managing payroll across multiple crews, locations, and workforce structures. Payroll records, leave, deductions, and filing requirements stay connected in one system.
- PAYE and KiwiSaver
- Holiday pay and leave calculations
- Payday filing
- Public holidays and deductions
- Payroll records and audit visibility
Ready to simplify farm payroll?
Run payroll faster with connected timesheets, approvals, leave, and workforce records built for New Zealand farming operations.
Frequently Asked Questions
What makes AgriSmart different from standard payroll software?
Most payroll systems are built for standard businesses with fixed hours and simple pay structures. AgriSmart is designed around the realities of farming operations, including variable rosters, allowances, mixed pay methods, seasonal crews, contractor labour, and multi-site workforce management.
Does AgriSmart support dairy farm payroll?
Yes. AgriSmart supports common dairy payroll conditions including rotating rosters, sleepovers, allowances, callouts, salary + hourly combinations, and payroll across multiple farm locations.
Can AgriSmart handle seasonal and horticulture payroll?
Yes. AgriSmart supports the workforce conditions commonly found across orchards and vineyards, including piece rates, mixed pay structures, seasonal onboarding, contractor crews, and workforce approvals tied directly to payroll records.
How do timesheets flow into payroll?
Workers can record hours, units, breaks, leave, travel time, and activity data directly into AgriSmart using mobile timesheets. Approved records then flow into payroll processing, helping reduce spreadsheet cleanup and manual data entry.
Does AgriSmart help with minimum wage compliance?
Yes. AgriSmart includes automatic minimum wage checks and top up calculations to help farming businesses manage payroll compliance across hourly, piece rate, and mixed payroll methods.
Can AgriSmart track labour costs and job costing?
Yes. AgriSmart links payroll and workforce records into labour costing, helping businesses track costs by farm, block, activity, crew, contractor, or cost centre.
Does AgriSmart support multi-site farming operations?
Yes. AgriSmart is built for farming businesses managing workers across multiple farms, orchards, vineyards, depots, and operational locations with connected workforce and payroll records.
Does AgriSmart integrate with Xero?
Yes. AgriSmart integrates with Xero and other accounting systems, allowing payroll totals and workforce cost data to flow cleanly into your accounting processes.
Is AgriSmart suitable for agricultural contractors?
Absolutely. AgriSmart supports contractor workforce management, labour costing, crew tracking, payroll preparation, and invoicing across changing job sites and workforce structures.
Is AgriSmart built for New Zealand payroll compliance?
Yes. AgriSmart includes NZ payroll functionality covering PAYE, KiwiSaver, payday filing, leave calculations, deductions, public holidays, and payroll audit visibility.
- Payroll
- Timesheets
- Ticketing & Traceability
- Digital Hiring
- Rosters
- Health & Safety
- Task Management
- Spray Diary
- Equipment Register
Payroll
AgriSmart integrates seamlessly with Xero and other leading payroll systems to help growers stay compliant and efficient. Timesheets flow directly through for H2A compliant pay runs, cutting admin and ensuring accuracy every time so you can focus on your farm operations.
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Timesheets
Staff record time effortlessly with our iOS and Android app, even offline. For added flexibility, hours can be entered manually or through biometric devices in the shed. Every entry flows into payroll and rosters, giving you accurate pay runs, better scheduling, and a clear record of hours worked.
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Ticketing & Traceability
Purpose-built for horticulture, our bin ticketing system brings accuracy and control to your harvest. Track every bin from block to shed with full visibility over quantities, picker performance, and bin movements. Improve harvest efficiency, reduce waste, and strengthen quality control, all while keeping costs in check.
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Digital Hiring
Easily manage hiring at scale with less admin. Built in New Zealand and trusted by growers, AgriSmart streamlines workforce management so you can onboard seasonal crews with H2A compliant tools, automate payroll, and stay audit ready. Keep records clear and ensure year round compliance while you focus on the farm.
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Rosters
Build and share rosters in minutes with AgriSmart’s scheduling tools. Assign the right people at the right time and keep everyone updated instantly through the mobile app. Staff see shifts as soon as they are published, reducing confusion and last-minute calls. Approved changes flow into timesheets and payroll, keeping your team clear, records accurate, and compliant.
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Health & Safety
AgriSmart makes health and safety simple for growers. Built in New Zealand and trusted by producers, it lets you log incidents in the field, run and sign toolbox talks digitally, and keep hazard registers and SOPs accessible. Scalable for seasonal or permanent staff, the system also delivers digital inductions and acknowledgments, helping you stay OSHA aligned, compliant, and audit ready.
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Task Management
AgriSmart’s task management tools make it easy to assign, track, and complete work across your farm. From seasonal harvests to daily maintenance, you can monitor progress in real time, allocate responsibilities to the right team members, and ensure nothing is missed. Keep your workflow organised, your team aligned, and every task visible in one central dashboard.
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Spray Diary
Designed for horticulture, our spray diary makes it easy to log chemical applications, including sprays, fertigation, and dry treatments. Record details once, stay audit-ready, and meet compliance standards with less admin. The system keeps records accurate, centralised, and field-ready for reliable reporting.
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Equipment Register
Keep tools, vehicles and machinery organised in one digital system. Track photos, details, documents and servicing in structured asset profiles. Set automated maintenance reminders, store full histories and keep equipment compliant, safe and ready to work across every site.
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