AgriSmart’s task management tools make it easy to assign, track, and complete work across your farm. From seasonal harvests to daily maintenance, you can monitor progress in real time, allocate responsibilities to the right team members, and ensure nothing is missed. Keep your workflow organised, your team aligned, and every task visible in one central dashboard.
Piece Rate Tracking Software
Bins, buckets, vines, and kilograms recorded in the field, with every worker’s earnings checked against minimum wage before pay day.
AgriSmart records piece units and hours on the same entry at the point of work, then works out each worker’s effective hourly rate shift by shift. Where a shift falls short, the exact top-up is flagged for approval while the pay week is still open, so it’s a small correction now instead of an MBIE back-pay calculation later.
Overtime & Penalties
Classification Control
Public
Holidays
Piece Rate Reconciliation
Audit-Ready Records
The smarter way to manage piece-rate workers
AgriSmart’s Piece Rate Tracking System is designed for horticulture, viticulture, and agricultural contractors who rely on seasonal teams and variable payment methods. It eliminates spreadsheets, prevents underpayments, and provides clear visibility over worker productivity.
With AgriSmart, you can:
- Record piece units in real time (bins, buckets, vines, kg, etc.)
- Track units by worker, team, block, and row
- Calculate piece-rate pay automatically
- Apply minimum wage top-ups for compliance
- Handle hourly + piece-rate mixed methods
- Compare productivity across teams
- Push unit data directly into payroll
- Produce full audit trails for MBIE
Purpose-built for orchards, vineyards, and contractors.
THE REAL EXPOSURE
Payroll Doesn’t Create the Problem
It Just Makes It Official
Most growers assume underpayment risk lives inside payroll. It doesn’t. It lives in the gap between the field and the pay run, and that gap is where AgriSmart works.
The Field
Workers pick by the bin. Supervisors record output. Hours are tracked separately. Rates may differ between blocks.
⚠ The Gap
No validation.
No comparison.
No visibility.
tap to see the fix →
AgriSmart Closes It
✓ Validated at source.
✓ Minimum wage compliant.
✓ Full visibility, every shift.
Payroll
Processes exactly what it receives. If earnings weren't checked against the Minimum wage requirements before arriving here, payroll cannot fix the exposure.
Control Piece Rates Before Payroll
The Rule You’re Being Measured Against
Under New Zealand employment law, piece rate workers must still meet minimum wage requirements for every hour worked. For casual and variable hour workers, Holidays Act obligations add another layer of complexity, increasing the risk of underpayment if calculations aren’t handled correctly.
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This means for every shift, you need to be able to show how many hours the worker was on site, how much they earned from piece work, and that their effective hourly rate meets or exceeds minimum wage. If you can’t demonstrate that clearly for every worker, every shift, you have exposure. Not theoretical exposure. Actual exposure.
Most growers understand the risk. Very few have a system that checks it consistently. AgriSmart does.
This is the compliance check that matters for piece rate workers. AgriSmart automates it as time is recorded, so issues are identified and resolved before payroll is processed.
Output and Hours Captured Together
The check only works if you have both sides of it. AgriSmart records piece output and hours worked on the same entry, at the point of work, not reconstructed later from separate systems.
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Supervisors record what each worker picked and how long they worked, by block, by activity, per shift. When workers move between activities during the day, each period is logged separately with the correct rate. Nothing is consolidated at the end of the week from two different spreadsheets.
This is what makes the compliance check meaningful. Piece rate data without hours is just a production record. Together, they become a compliance record.
The data AgriSmart collects is the same data the MBIE would ask for. You’re building your audit evidence at the source, not scrambling to reconstruct it.
Compliance, Sorted In The Background
Once a shift is completed, AgriSmart calculates each worker’s effective hourly rate from their piece work and hours worked, then checks it against minimum wage requirements. No one needs to run the numbers. No one needs to double check the maths.
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Minimum wage rates are maintained in AgriSmart and updated as they change. When a piece rate shift produces an effective hourly rate below the required threshold, it’s flagged immediately so it can be corrected before payroll is processed.
This runs for every worker, every shift, every week, including peak season when piece rate volumes increase and manual checking becomes unreliable.
The difference between a grower who knows their piece rates are compliant and one who doesn’t isn’t effort. It’s whether this check is running in the background.
Control Piece Rate Compliance
Before Payroll Runs
Reduce Underpayment Risk
Multi Site Visibility
Manage Seasonal Teams
Ensure Piece Rate Pay Accuracy
Shortfalls Resolved Before Payroll
When a shortfall is flagged, AgriSmart calculates the exact top up required and surfaces it for approval before the pay run is processed. The grower corrects it before it becomes underpayment.
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A flagged shortfall shows the worker, the shift date, the effective hourly rate, the required rate, and the dollar amount needed to bring it into compliance. The payroll manager reviews and approves it, and the top up is included in that week’s pay run, so it never becomes a back pay issue.
This is the value of acting before payroll rather than after. The same issue that would turn into an MBIE enquiry and a back pay calculation if discovered later is resolved with a single approval when caught in the same week.
Top ups are simple when they are current. They become complex and expensive when they are historical.
Payroll Receives Validated Data
AgriSmart feeds structured, compliant data directly into payroll. Piece earnings, top ups, overtime, and public holiday entitlements are already calculated before the pay run is processed.
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Every complexity that would normally sit with payroll, converting bins to dollars, applying top ups, checking public holidays, and calculating overtime, is handled inside AgriSmart before the data reaches payroll.
The payroll manager’s role becomes review and approve, not recalculate. Pay runs are accurate because the inputs are validated at source, not because someone has checked everything again at the end.
Manual steps between field data and payroll are where errors are introduced. AgriSmart removes those steps.
Every Decision Is Recorded
AgriSmart keeps a structured record of every compliance check, top up applied, and shift approved. If you’re ever reviewed, you can show exactly how each worker’s pay was calculated, for any pay period.
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The records in AgriSmart go beyond timesheets. They include the piece rate applied per activity, the compliance result for each shift, any top up applied and who approved it, overtime calculations, and how public holidays were handled.
This is what determines whether an MBIE review is straightforward or drawn out. You’re not explaining what you think happened, you’re showing what did.
Audit confidence isn’t something you add later. It comes from running a documented process every single week.
AUDIT CONFIDENCE
Built to Stand Up to MBIE Scrutiny
If you’re ever reviewed, AgriSmart gives you a complete, structured record of exactly how every worker’s pay was calculated, not a folder of spreadsheets.
Time and activity logs by worker, block and shift
Public holiday recognition logs
Piece rate hourly compliance checks, stored per pay period
Overtime detection records with timestamps
Supervisor approval records with timestamps
Exportable audit reports ready for MBIE review or audits
100%
of pay calculations documented and retrievable, for every worker, every pay period
75%
Less payroll admin for AgriSmart customers
1,000+
Workers processed in peak season by largest customers
0
Manual checking required per pay run
Real-time
Compliance status, not end-of-week reports
Your Piece Rate Process Works, Until Season Scales
When crew sizes grow, the gaps grow too:
Seasonal intake can double your crew in weeks
Weather driven surges leave no time to update processes
Manual checking breaks before you realise it has
At peak, AgriSmart handles what manual oversight can’t:
Piece rate checks run for every worker, every shift
Extended hours and overtime captured automatically
Multiple sites and large crews managed in one view
Large intake periods don’t create compliance blind spots
AgriSmart automatically scales with your workforce, not against it
Built for Audit Confidence
AgriSmart keeps clear records of how piece rates are applied across your workforce.
Time and activity logs
Overtime detection records
Piece rate hourly checks
Public holiday recogntion logs
Supervisor approval records
Audit reports
If you’re ever reviewed, you can show exactly how each worker’s pay was worked out. AgriSmart gives you control over piece rate compliance, with records that stand up to scrutiny.
Control Piece Rate Compliance
Before Payroll Runs
Most underpayment exposure in New Zealand horticulture isn’t discovered in payroll, it’s discovered in an MBIE audit. AgriSmart checks every worker’s piece rate earnings against minimum wage requirements as time is recorded, so shortfalls, overtime, and public holiday gaps are visible and correctable before a single dollar is processed.
Frequently Asked Questions
What is piece-rate tracking software?
Software used to record units (bins, vines, kg, etc.) and automatically calculate pay based on predefined rates.
Does AgriSmart handle mixed hourly + piece-rate work?
Yes, workers can switch tasks and payment methods during the same shift.
Does this work offline?
Absolutely. Workers can record units with no reception, and data syncs when online again.
Can teams share units?
Yes, units can be split across team members automatically.
Does AgriSmart calculate minimum wage top-ups?
Yes, piece-rate pay is checked against minimum wage and topped up automatically.
Is AgriSmart suitable for vineyards and orchards?
Yes, it is designed specifically for horticulture, viticulture, and seasonal labour.
- Payroll
- Timesheets
- Ticketing & Traceability
- Digital Hiring
- Rosters
- Health & Safety
- Task Management
- Spray Diary
- Equipment Register
Payroll
AgriSmart integrates seamlessly with Xero and other leading payroll systems to help growers stay compliant and efficient. Timesheets flow directly through for H2A compliant pay runs, cutting admin and ensuring accuracy every time so you can focus on your farm operations.
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Timesheets
Staff record time effortlessly with our iOS and Android app, even offline. For added flexibility, hours can be entered manually or through biometric devices in the shed. Every entry flows into payroll and rosters, giving you accurate pay runs, better scheduling, and a clear record of hours worked.
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Ticketing & Traceability
Purpose-built for horticulture, our bin ticketing system brings accuracy and control to your harvest. Track every bin from block to shed with full visibility over quantities, picker performance, and bin movements. Improve harvest efficiency, reduce waste, and strengthen quality control, all while keeping costs in check.
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Digital Hiring
Easily manage hiring at scale with less admin. Built in New Zealand and trusted by growers, AgriSmart streamlines workforce management so you can onboard seasonal crews with H2A compliant tools, automate payroll, and stay audit ready. Keep records clear and ensure year round compliance while you focus on the farm.
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Rosters
Build and share rosters in minutes with AgriSmart’s scheduling tools. Assign the right people at the right time and keep everyone updated instantly through the mobile app. Staff see shifts as soon as they are published, reducing confusion and last-minute calls. Approved changes flow into timesheets and payroll, keeping your team clear, records accurate, and compliant.
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Health & Safety
AgriSmart makes health and safety simple for growers. Built in New Zealand and trusted by producers, it lets you log incidents in the field, run and sign toolbox talks digitally, and keep hazard registers and SOPs accessible. Scalable for seasonal or permanent staff, the system also delivers digital inductions and acknowledgments, helping you stay OSHA aligned, compliant, and audit ready.
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Spray Diary
Designed for horticulture, our spray diary makes it easy to log chemical applications, including sprays, fertigation, and dry treatments. Record details once, stay audit-ready, and meet compliance standards with less admin. The system keeps records accurate, centralised, and field-ready for reliable reporting.
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Equipment Register
Keep tools, vehicles and machinery organised in one digital system. Track photos, details, documents and servicing in structured asset profiles. Set automated maintenance reminders, store full histories and keep equipment compliant, safe and ready to work across every site.
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