AgriSmart’s task management tools make it easy to assign, track, and complete work across your farm. From seasonal harvests to daily maintenance, you can monitor progress in real time, allocate responsibilities to the right team members, and ensure nothing is missed. Keep your workflow organised, your team aligned, and every task visible in one central dashboard.
Payroll data that flows cleanly into Xero
Accurate payroll reporting without the manual rework
AgriSmart keeps workforce data and Xero reporting aligned across farms, orchards, and multi-site operations.
1 system
Field to finance
Real-time
Cost visibility
Audit-ready
Labour records
Accurate Labour Costing
Built for Seasonal Teams
Payroll-Ready Records
Real-Time Workforce Costs
Audit-Ready Reporting
WORKFORCE DATA THAT FLOWS CLEANLY INTO XERO
Everything you need to keep payroll and financial reporting aligned
Capture payroll-ready workforce records
Track labour costs across teams and locations
Allocate wages to the correct cost centres
Manage leave, deductions, and allowances in one system
Keep payroll and Xero reporting connected
Reduce manual payroll handling and reconciliation
BUILT FOR COMPLEX PAYROLL OPERATIONS
Multiple teams. Multiple locations. One payroll workflow.
Whether you’re managing orchards, farms, vineyards, contractors, or multi-site teams, AgriSmart keeps workforce records and payroll reporting connected from the field through to Xero.
Reduce payroll rework and coding errors
Payroll journals, leave, allowances, deductions, and labour costs flow into Xero with cleaner account mapping and less manual handling.
Better visibility over labour costs
Track labour spending across teams, sites, blocks, departments, or jobs with reporting that stays accurate and easier to reconcile.
Turn approved payroll data into Xero-ready transactions
Accurate Payroll Coding
Keep payroll and accounting aligned without manual journals or coding errors.
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When payroll data needs to be reworked before it can be entered into Xero, mistakes become more likely and payroll processing takes longer than it should. AgriSmart removes that disconnect by carrying payroll information through with the structure, coding, and detail needed for cleaner financial records and more consistent reporting.
- Payroll-ready journals
- Account code mapping
- Leave and deduction posting
- Allowance allocation
- Employer contribution tracking
- Consistent pay item coding
Labour Cost Visibility
See where labour spend is going across teams, locations, and operations.
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Understanding labour costs becomes difficult when payroll and operational records live in separate systems. AgriSmart connects workforce activity with financial reporting, making it easier to understand where labour is being spent and how costs are tracking across different areas of the business.
- Team cost allocation
- Block and row reporting
- Department tracking
- Site-based costing
- Job and contract allocation
- Real-time labour visibility
Cleaner Financial Reporting
Give finance teams more accurate reporting with less reconciliation work.
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When workforce data, payroll calculations, and financial reporting stay connected, month-end reporting becomes simpler and more reliable. AgriSmart helps reduce double handling, improves reporting consistency, and provides greater confidence in the numbers being sent to Xero.
- Cost centre reporting
- Variance analysis
- Payroll breakdowns
- Tracking categories
- Audit-ready records
- Faster reconciliation
From workforce records to financial visibility
Keep payroll, labour costs, and reporting connected through a consistent end-to-end workflow.
01
Approve
Timesheets, leave, adjustments, deductions, and payroll information are reviewed before processing.
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02
Process
Payroll data is prepared in AgriSmart with the information your team needs for accurate reporting.
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03
Export
Approved payroll and costing information can be exported for use in your Xero workflow.
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04
Reconcile
Payroll and accounting records stay easier to check, match, and review across each pay cycle.
Less double handling. Cleaner payroll-to-Xero data.
Instead of re-entering payroll information across separate systems, AgriSmart helps prepare approved payroll and labour cost data for Xero, reducing manual handling and giving payroll, finance, and operations teams a more reliable flow of information.
- Reduce manual re-entry between payroll and accounting
- Keep labour costs, deductions, and payroll records aligned
- Support cleaner reporting across sites and cost centres
- Spend less time checking, correcting, and reconciling data
From payroll to Xero, without the double handling
Send payroll data directly into Xero and reduce manual entry, reconciliation work, and avoidable mistakes.
Frequently Asked Questions
Does AgriSmart integrate directly with Xero?
Yes. AgriSmart can export payroll and workforce data into Xero, helping reduce manual data entry and keeping payroll and accounting records aligned.
What information can be sent to Xero?
Depending on your setup, payroll journals, labour costs, deductions, and other payroll-related information can be transferred into Xero to support accounting and reporting processes.
Will the integration reduce payroll administration?
For many businesses, yes. The integration removes the need to manually re-enter payroll information into accounting systems, helping reduce administration time and the risk of data entry errors.
Is the Xero integration suitable for large or multi-site businesses?
Yes. AgriSmart is designed for organisations managing multiple sites, departments, farms, orchards, vineyards, packhouses, or crews. Labour costs can be captured at source and transferred into financial reporting workflows.
How long does it take to set up the integration?
Setup requirements vary depending on your payroll and accounting structure. Most businesses can be configured quickly, with the AgriSmart team assisting throughout the process.
Can labour costs be allocated to different sites, blocks, departments, or cost centres?
Yes. AgriSmart supports labour allocation and job costing, helping businesses track workforce costs across different areas of the operation and report them accurately.
Will the integration work with my existing payroll process?
In most cases, yes. AgriSmart is designed to fit alongside existing payroll and accounting workflows while reducing manual handling between systems.
What support is available during implementation?
The AgriSmart team provides onboarding, setup assistance, training, and ongoing support to help ensure the integration operates smoothly within your business.
Can I see the integration before making a decision?
Absolutely. Book a demo and we’ll show you how payroll information moves from AgriSmart into Xero, answer your questions, and discuss the best setup for your operation.
- Payroll
- Timesheets
- Ticketing & Traceability
- Digital Hiring
- Rosters
- Health & Safety
- Task Management
- Spray Diary
- Equipment Register
Payroll
AgriSmart integrates seamlessly with Xero and other leading payroll systems to help growers stay compliant and efficient. Timesheets flow directly through for H2A compliant pay runs, cutting admin and ensuring accuracy every time so you can focus on your farm operations.
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Timesheets
Staff record time effortlessly with our iOS and Android app, even offline. For added flexibility, hours can be entered manually or through biometric devices in the shed. Every entry flows into payroll and rosters, giving you accurate pay runs, better scheduling, and a clear record of hours worked.
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Ticketing & Traceability
Purpose-built for horticulture, our bin ticketing system brings accuracy and control to your harvest. Track every bin from block to shed with full visibility over quantities, picker performance, and bin movements. Improve harvest efficiency, reduce waste, and strengthen quality control, all while keeping costs in check.
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Digital Hiring
Easily manage hiring at scale with less admin. Built in New Zealand and trusted by growers, AgriSmart streamlines workforce management so you can onboard seasonal crews with H2A compliant tools, automate payroll, and stay audit ready. Keep records clear and ensure year round compliance while you focus on the farm.
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Rosters
Build and share rosters in minutes with AgriSmart’s scheduling tools. Assign the right people at the right time and keep everyone updated instantly through the mobile app. Staff see shifts as soon as they are published, reducing confusion and last-minute calls. Approved changes flow into timesheets and payroll, keeping your team clear, records accurate, and compliant.
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Health & Safety
AgriSmart makes health and safety simple for growers. Built in New Zealand and trusted by producers, it lets you log incidents in the field, run and sign toolbox talks digitally, and keep hazard registers and SOPs accessible. Scalable for seasonal or permanent staff, the system also delivers digital inductions and acknowledgments, helping you stay OSHA aligned, compliant, and audit ready.
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Spray Diary
Designed for horticulture, our spray diary makes it easy to log chemical applications, including sprays, fertigation, and dry treatments. Record details once, stay audit-ready, and meet compliance standards with less admin. The system keeps records accurate, centralised, and field-ready for reliable reporting.
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Equipment Register
Keep tools, vehicles and machinery organised in one digital system. Track photos, details, documents and servicing in structured asset profiles. Set automated maintenance reminders, store full histories and keep equipment compliant, safe and ready to work across every site.
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